Senior Executive Assistant

JPMorgan Chase & Co.; Bengaluru; On-site; INR 800,000 - 1,400,000; Full time

Job summary

JPMorgan Chase & Co. in Bengaluru, India, seeks an India Executive Assistant for the CFS team in Infrastructure Platforms. The role involves maintaining calendars, screening requests, and coordinating logistics for internal and external meetings, travel, and events.

Key responsibilities include supporting senior management, handling confidential information with discretion, and ensuring timely communications and documentation. Strong MS Office skills and calendar prioritization are essential.

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize and manage complex calendars.
• Discretion and good judgment in confidential situations.
• Proven interaction with senior management.
• Strong written and oral communication skills.
• Proficiency in Microsoft Office suite.
• Excellent telephone etiquette and prioritization skills.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming requests and determine priority with discretion.
• Coordinate and logistics of internal and external meetings.
• Arrange and coordinate domestic and international travel.
• Organize internal and external events, including catering and transport.
• Process invoices and expense claims in line with policies.
• Assist with staff onboarding and offboarding, incl. equipment and access.
• Produce high-quality emails and messages to all levels.
• Maintain department documents and organizational charts.
• Handle routine activities independently and advise potential delays.

Skills

Five years administrative experience

Calendar management

Discretion and judgment

Interpersonal communication

Microsoft Office

Telephone etiquette

Prioritization

Tools

Microsoft Office

Job description

As an India Executive assistant in the CFS team in Infrastructure Platforms team within our organization, you will be responsible for maintaining complex and detailed calendars, screening incoming requests, and managing the coordination and logistics of both internal and external meetings

Job responsibilities

• Maintain complex and detailed calendars
• Screen incoming request and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above