Jr. Secretary to CFO & Managing Director

Growth For Impact; Mumbai; On-site; INR 1,500,000 - 2,200,000; Full time

Job summary

Growth For Impact in Mumbai seeks a seasoned Executive Assistant to support the CFO and MD with calendar, travel, and correspondence management. You will coordinate leadership meetings, investor briefings, and board discussions while ensuring timely follow‑ups and agenda circulation.

The role requires 5–12 years of CXO‑level support experience, strong communication, organization, and discretion, with the ability to handle sensitive information and extended hours when needed.

Qualifications

• Graduate in any discipline.
• Certification in Executive Assistance or Secretarial Practice preferred.
• 5–12 years of EA/Secretary experience to CXO level.
• Experience supporting CFO/CEO/MD or senior leadership.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism and confidentiality.
• Strong follow-up and coordination skills.
• Ability to work under pressure and meet tight timelines.
• Interpersonal and stakeholder management skills.
• Confidentiality & Integrity
• Time Management
• Executive Presence
• Coordination & Planning
• Attention to Detail
• Problem Solving
• Professional Communication
• Mature and professional personality
• Ability to handle sensitive business matters independently
• Strong ownership mindset and responsiveness
• Flexible to support extended working hours

Responsibilities

• Manage and maintain calendars, appointments, meetings, and travel schedules of the CFO and MD.
• Coordinate internal and external meetings, leadership reviews, investor meetings, board discussions, and business appointments.
• Prioritize and schedule meetings based on urgency and stakeholder availability.
• Ensure timely reminders, meeting preparedness, and agenda circulation.
• Draft, review, and manage emails, letters, presentations, MOMs, and executive communications.
• Handle confidential correspondence and sensitive business information with high discretion.
• Act as coordination point between leadership, internal departments, investors, consultants, auditors, and external stakeholders.
• Arrange domestic and international travel bookings, hotels, visas, transport, and itineraries.

Skills

Executive support

Communication

Organization

Stakeholder management

Time management

Discretion

Education

Graduate in any discipline

Executive Assistant certification

Tools

Microsoft Office

Calendar software

Job description

ROLE

• Manage and maintain the calendars, appointments, meetings, and travel schedules of the CFO and MD
• Coordinate internal and external meetings, leadership reviews, investor meetings, board discussions, and business appointments
• Prioritize and schedule meetings based on business urgency and stakeholder availability
• Ensure timely reminders, meeting preparedness, and agenda circulation
• Draft, review, and manage professional emails, letters, presentations, MOMs, and executive communication
• Handle confidential correspondence and sensitive business information with high discretion
• Act as a coordination point between leadership, internal departments, investors, consultants, auditors, and external stakeholders
• Arrange domestic and international travel bookings, hotel accommodations, visas, transport, and itineraries
• Manage travel-related documentation and expense coordination
• Ensure smooth logistics for leadership visits, conferences, and business events
• Prepare meeting agendas, presentations, reports, and discussion notes
• Coordinate board meetings, leadership reviews, and strategic discussions
• Maintain executive records, files, confidential documents, and approvals systematically
• Support document management, invoice coordination, vendor communication, and administrative tasks
• Coordinate with HR, Finance, Legal, and Administration teams for executive requirements
• Professionally engage with senior leadership, investors, clients, banks, consultants, and government authorities where required
• Ensure timely follow-ups and closure of pending matters across teams

REQUIREMENTS

• Graduate in any discipline
• Additional certification in Executive Assistance, Administration, or Secretarial Practice will be preferred
• 5–12 years of experience as an Executive Assistant / Secretary to CXO level executives
• Experience supporting CFO, CEO, MD, or senior leadership in corporate organizations is preferred
• Experience in infrastructure, renewable energy, EPC, finance, or corporate environments will be an added advantage
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• High level of professionalism and confidentiality
• Strong follow-up and coordination skills
• Ability to work under pressure and manage tight timelines
• Good interpersonal and stakeholder management skills
• Confidentiality & Integrity
• Time Management
• Executive Presence
• Coordination & Planning
• Attention to Detail
• Problem Solving
• Professional Communication
• Mature and professional personality
• Ability to handle sensitive business matters independently
• Strong ownership mindset and responsiveness
• Flexible to support extended working hours whenever required