Senior Executive - Administration & Front Desk

Haware Builders; Mumbai; On-site; INR 334,800 - 558,000; Full time

Job summary

Haware Builders in Mumbai is seeking a proactive Senior Executive - Admin cum Front Desk to oversee front office operations and administrative functions. This role involves managing calls, emails, and visitor interactions while ensuring smooth office operations.

The successful candidate will have strong multitasking skills, a service-oriented approach, and a graduate degree. 3-6 years of relevant experience is required. A professional demeanor and proficiency in MS Office are essential.

Qualifications

• 3-6 years of relevant experience in Admin/ Front Desk roles.

Responsibilities

• Manage the front office, including handling incoming calls, emails and visitors professionally.
• Oversee day-to-day office administration and ensure smooth operations.
• Manage end-to-end booking of company-owned report/guest house.
• Conduct initial screening calls for shortlisted candidates.

Skills

Strong communication and interpersonal skills

Good organizational and multitasking abilities

Proficiency in MS Office (Excel, Word, Outlook)

Ability to handle confidential information with integrity

Education

Graduate in any discipline

Job description

Role & Summary

We are looking for a proactive and well-organized Senior Executive - Admin cum Front Desk to manage front office operations, oversee administrative functions, and support HR activities. The role requires strong multitasking abilities, ownership mindset, and a service-oriented approach.

Key Responsibilities

A. Front Desk & Reception Management

• Manage the front office, including handling incoming calls, emails and visitors professionally
• Greet and assist visitors, clients, and candidates
• Maintain visitor logs and ensure adherence to security protocols
• Coordinate meeting room bookings and ensure readiness

B. Administration Responsibilities

• Oversee day-to-day office administration and ensure smooth operations
• manage offices supplies, vendor coordination and procurement
• Handle housekeeping, pantry and overall facility management
• coordinate travel bookings, couriers and logisticsEnsure maintenance of office assets and infrastructure
• Support event coordination (team activities, meeting, celebrations)
• Maintains and track all Annual Maintenance Contracts (AMCs) (IT equipment, printers, CCTV, HVAC, etc.)

C. Booking Management

• Manage end-to-end booking of company- owned report/ guest house
• Maintain booking calendars and ensure no scheduling conflicts
• Coordinate with internal teams for smooth booking and readiness
• Ensure a seamless user experience and basic issue resolution

D. HR Support (Basic Coordination)

• Conduct initial screening calls for shortlisted candidates
• Schedule and coordinate interviews with candidates and hiring managers
• Maintain basic recruitment trackers and candidate records
• Support onboarding coordination and documentation

Key Skills & Competencies

• Strong communication and interpersonal skills
• Good organizational and multitasking abilities
• Presentable and professional demeanor
• Proficiency in MS office (Excel, Word, Outlook)
• Ability to handle confidential information with integrity

Qualifications & Experience

• Graduate in any discipline
• 3-6 years of relevant experience in Admin/ Front Desk roles