Front Desk Cum Admin Assistant

Plutus Wealth Management; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

Plutus Wealth Management in Mumbai, India invites an experienced Executive Assistant to join our administrative team. The role focuses on supporting senior leaders, managing calendars and travel, coordinating meetings, and handling confidential office tasks with discretion.

The successful candidate will organize complex schedules, prepare briefing materials, arrange travel, and maintain efficient filing and expense processes while delivering professional, high-quality service to internal teams

Job description

1. Attending Guests & Visitors

• Serve as the first point of contact for all guests and visitors by welcoming them in a warm, professional, and courteous manner.
• Understand the purpose of their visit and direct them to the appropriate person or department. Inform concerned staff about visitor arrivals promptly and ensure minimal waiting time.
• Maintain a visitor log/register and ensure adherence to security and company protocols.
• Coordinate and manage F&B requirement for guests and management team.

2. Calendar & Schedule Management

• Manage the Senior Leaders complex calendar with precision, including scheduling internal and external meetings, appointments, and commitments.
• Proactively prioritize and adjust schedules to accommodate changing priorities, deadlines, and urgent matters.
• Ensure adequate preparation time for meetings, including briefing notes, pre-reads, and necessary follow-up tasks.

3. Meeting Coordination

• Organize and facilitate meetings, board sessions, and cross-functional discussions.
• Prepare meeting agendas, materials, presentations, and minutes as needed.
• Track action items and ensure timely follow-up on outstanding deliverables.

4. Travel Management

• Plan and coordinate with booking domestic and international travel itineraries, including flights, accommodations, transportation, visas, and travel insurance.
• Prepare detailed travel packs with itineraries, confirmations, contact information, and meeting briefs.
• Anticipate contingencies and provide real-time support during travel.

5. Office & Administrative Support

• Maintain filing systems, including digital databases, documents, and confidential materials.
• Handle expense reporting, reimbursements, invoicing, and budget tracking.
• Support with research, data collection, and preparation of briefing materials for strategic initiatives.