Client Visit Executive

Randstad; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Randstad Bengaluru seeks a client visit and facilities coordinator to plan end-to-end visits, coordinate logistics, and ensure premium hospitality from arrival to departure.

You will maintain client-ready spaces, manage AV setups, and liaise with security, reception, and pantry teams to ensure smooth operations during visits. A bachelor's degree in hospitality or related field plus 3–5 years of relevant experience is required.

Qualifications

• Bachelor's degree in Hospitality Management, Business Administration, or related field.
• 3-5 years of experience in hospitality, front office, or client servicing roles, preferably in IT, corporate, or facility management environments.

Responsibilities

• Plan and execute end-to-end client visits, including agenda creation, logistics, and coordination with internal stakeholders (sales, delivery, leadership).
• Ensure a seamless and premium experience for clients from arrival to departure.
• Prepare and maintain client-ready meeting rooms, AV setups, and branded materials.
• Coordinate with security, reception, and pantry teams to ensure smooth operations during visits.
• Act as the primary point of contact for visiting clients, ensuring hospitality and professionalism at all times.
• Collaborate with facilities team to ensure workplace is client-ready, clean, safe, and well-maintained.
• Support space planning, seating arrangements, and meeting room management.
• Coordinate with vendors for housekeeping, catering, and maintenance services.
• Assist in organizing internal events, town halls, and leadership visits.

Skills

Client servicing

Hospitality

Vendor coordination

Event planning

Education

Bachelor's degree in Hospitality Management

Bachelor's degree in Business Administration

Job description

Client Visit Experience:

• Plan and execute end-to-end client visits, including agenda creation, logistics, and coordination with internal stakeholders (sales, delivery, leadership).
• Ensure a seamless and premium experience for clients from arrival to departure.
• Prepare and maintain client-ready meeting rooms, AV setups, and branded materials.
• Coordinate with security, reception, and pantry teams to ensure smooth operations during visits.
• Act as the primary point of contact for visiting clients, ensuring hospitality and professionalism at all times.

Facility Coordination:

• Collaborate with the facilities team to ensure the workplace is always client-readyclean, safe, and well-maintained.
• Support space planning, seating arrangements, and meeting room management.
• Coordinate with vendors for housekeeping, catering, and maintenance services.
• Assist in organizing internal events, town halls, and leadership visits.

Administrative & Reporting:

• Maintain visit logs, feedback forms, and post-visit reports.
• Track and manage inventory of hospitality supplies and welcome kits.
• Support budgeting and procurement related to client visit and facility needs.

Qualifications:

• Bachelor's degree in Hospitality Management, Business Administration, or related field.
• 3-5 years of experience in hospitality, front office, or client servicing roles—preferably in IT, corporate, or facility management environments.