F&A Senior Admin Assistant (Grade 7) - EU AP

United Parcel Service, Inc.; Pune District; On-site; INR 400,000 - 800,000; Full time

Job summary

United Parcel Service, Inc. in Pune is seeking an Accounts Payable professional to support the AP department, handling high volumes of invoices, data entry in Oracle, and vendor communications.

The role will ensure compliance with policies, perform reconciliations, and assist with month-end close while providing accurate financial information to support decision-making. You will work in a fast-paced environment, maintain confidentiality of sensitive data, and contribute to efficient financial

Qualifications

• Bachelor's degree or international equivalent preferred.
• Solid knowledge of general accounting principles.
• Ability to analyze problems and resolve with minimal supervision.
• Working knowledge of Oracle, General Ledger and MS Office apps.
• Maintain confidentiality of privileged information.

Responsibilities

• Process high volumes of invoices with required approvals.
• Enter invoice data into the Oracle system accurately.
• Communicate with vendors to resolve discrepancies.
• Reconcile accounts payable transactions regularly.
• Ensure invoices comply with policies and regulations.
• Generate AP reports for planning and decisions.
• Support month-end close activities.

Skills

Analytical thinking

Problem solving

Confidentiality

Attention to detail

Education

Bachelor's degree

Tools

Oracle

General Ledger

MS Office

Job description

Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people, with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description

This position handles all aspects of payments to provide support for the Accounts Payable department. The employee adheres to payment processes related to UPS Global Business Services and serves as a liaison to identify and resolve issues. This position investigates and resolves discrepancies by examining, analyzing, and correcting payment issues. The employee ensures payments are in compliance with legal requirements, UPS specifications, and government regulations.

Responsibilities

• Invoice Processing: Accurately process a high volume of invoices, ensuring all necessary approvals and documentation are obtained.
• Data Entry: Enter invoice details into the accounting system (Oracle), ensuring accuracy and completeness.
• Vendor Management: Communicate with vendors/customers to resolve invoice discrepancies, payment issues, and respond to inquiries.
• Reconciliation: Perform regular reconciliations of accounts payable transactions and resolve any discrepancies.
• Compliance: Ensure all invoices comply with company policies and procedures, as well as relevant regulatory requirements.
• Reporting: Generate and analyze accounts payable reports to assist in financial planning and decision-making.
• Support: Assist with month-end closing activities and provide support to the finance team as needed.

Qualifications

• Bachelor's Degree or International equivalent - Preferred
• Knowledge of general accounting principles
• Ability to analyze problems or situations and resolve with minimal supervision
• Working knowledge of Oracle, General Ledger, MS Office Products (Outlook, Word, Excel, Access and PowerPoint)
• Must maintain confidentiality of privileged information

Employee Type

Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

In 1907, two teenage entrepreneurs in a Seattle basement started with a $100 loan and created what would become the world's largest package delivery service. Today, operating in more than 220 countries and territories, UPS is committed to moving our world forward by delivering what matters. UPS and its more than 500,000 UPSers around the globe are a transportation and logistics leader, offering innovative solutions to customers, big and small. UPS understands and appreciates its responsibility to help build safe, stronger and more resilient communities founded on justice and economic opportunity for all, supported by a healthy, sustainable global environment.