Senior Administration Executive

AML RightSource; Gurugram District; On-site; INR 250,000 - 450,000; Full time

Job summary

AML RightSource seeks an organized Office Administrator in Gurugram to manage vendor relationships, invoicing, housekeeping attendance and overall office operations. You will handle communications, maintain files, schedule meetings, prepare reports, and assist with financial tasks.

Responsibilities include tracking expenses, preparing invoices, inventory and asset tagging, pantry stock, and compliance activities for import/export processes.

Responsibilities

• Vendor management and invoicing duties
• Manage incoming/outgoing communications (emails, calls, mail)
• Maintain files, databases and records in an organized manner
• Schedule appointments and coordinate with internal and external stakeholders
• Prepare reports, presentations and other materials as required
• Assist with financial tasks like tracking expenses and preparing invoices
• Perform general office management tasks, such as ordering supplies and managing equipment
• Asset tagging and record keeping
• Maintain housekeeping and pantry stocks
• Reporting to CHA for filling DTA for goods and services
• Fire safety checks
• Prepare daily material inventory and stock entry
• Assist in preparing documents for import, re-export, inter unit transfer, DTA, EOL, CSM & scrapping disposal

Job description

• Vendor Management, Invoicing, House Keeping Attendance, Office Administration.
• Managing incoming and outgoing communications, including emails, phone calls, and mail
• Maintaining files, databases, and records in an organized manner
• Scheduling appointments and meetings, and coordinating with internal and external stakeholders
• Preparing reports, presentations, and other materials as required
• Assisting with financial management tasks, such as tracking expenses and preparing invoices
• Performing general office management tasks, such as ordering supplies and managing equipment
• Asset tagging and record keeping
• Maintaining Housekeeping and Pantry stocks
• Reporting to CHA for filling DTA for goods and Services
• Fire Safety checking
• Prepare Daily Material Inventory & Stock Entry
• Assisting in preparing documents for Import, Re-Export, IUT (Inter Unit Transfer), DTA, EOL, CSM & Scrape Disposal.