General Administration

Doosan Bobcat; Thiruvallur District; On-site; INR 350,000 - 600,000; Full time

Job summary

Doosan Bobcat in Tamil Nadu is seeking an Office Administrator to maintain administrative records, ensure smooth operations, verify vendor bills in SAP, and drive cost control. You will manage housekeeping and security, and oversee stock, conferences, and supplier onboarding.

You will also renew AMCs, prepare MIS reports on admin expenses, coordinate transport, and oversee safety materials, with exposure to ISO audits.

Qualifications

• Experience in office administration and facilities management.
• Knowledge of vendor invoice verification and MIS reporting.
• Exposure to ISO 9001/14001/45001 standards is a plus.
• Experience in cost control and procurement support.

Responsibilities

• Maintenance and updating of all relevant administrative records.
• Ensuring smooth, efficient, and grievance-free office administration.
• Verification of vendor bills and invoices through SAP.
• Effective cost control and optimization.
• Management of housekeeping and security personnel.
• Achieving 100% accuracy in vendor bill verification.
• Ensuring cleanliness and upkeep of the entire office premises, including the cafeteria.
• Maintaining stock of printing materials, office stationery, and canteen supplies, along with monitoring usage.
• Arranging conferences, meetings, and events.
• Identifying and onboarding new vendors/service providers for improved quality, efficiency, and cost control.
• Handling renewal of AMCs and ensuring timely vendor payments.
• Preparation of MIS reports on admin expenses and activities.
• Allocation and monitoring of employee transportation.
• Managing distribution of factory uniforms and safety materials.
• Exposure to audits under ISO 14001, 9001, and 45001 standards.

Skills

SAP

Vendor Invoice Verification

MIS Reporting

Vendor Management

Facilities Management

Housekeeping

ISO 9001/14001/45001

AMC Renewal

Cost Control

Inventory Management

Event Coordination

Transport Management

Office Administration

Tools

SAP

Job description

Role & responsibilities

• Maintenance and updating of all relevant administrative records.
• Ensuring smooth, efficient, and grievance-free office administration.
• Verification of vendor bills and invoices through SAP.
• Effective cost control and optimization.
• Management of housekeeping and security personnel.
• Achieving 100% accuracy in vendor bill verification.
• Ensuring cleanliness and upkeep of the entire office premises, including the cafeteria.
• Maintaining stock of printing materials, office stationery, and canteen supplies, along with monitoring usage.
• Arranging conferences, meetings, and events.
• Identifying and onboarding new vendors/service providers for improved quality, efficiency, and cost control.
• Handling renewal of AMCs and ensuring timely vendor payments.
• Preparation of MIS reports on admin expenses and activities.
• Allocation and monitoring of employee transportation.
• Managing distribution of factory uniforms and safety materials.
• Exposure to audits under ISO 14001, 9001, and 45001 standards.

Key Skills:

SAP, Vendor Invoice Verification, MIS Reporting, Vendor ManagementFacilities Management, Housekeeping, ISO 9001/14001/45001AMC Renewal, Cost Control, Inventory ManagementEvent Coordination, Transport Management, Office Administration.