Assistant Mnager - L1

Hyundai Glovis; Sri Sathya Sai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Hyundai Glovis is seeking a facilities/administrative operations professional to oversee canteen, security, and service management across offices. The role includes expat support, housekeeping, landscaping, and travel coordination, with emphasis on vendor management and cost optimization.

Responsibilities cover daily operations, compliance, onboarding, documentation, and MIS reporting, requiring strong MS Office skills and attention to detail.

Responsibilities

• Canteen Management: Manage daily canteen operations and ensure uninterrupted food services.
• Canteen Management: Monitor food quality, hygiene, and statutory compliance.
• Canteen Management: Coordinate with catering vendors regarding menu planning and service improvements.
• Canteen Management: Conduct regular inspections and resolve employee feedback and complaints.
• Canteen Management: Monitor vendor performance and service quality.

Job description

Key Responsibilities

1. Canteen Management

• Manage daily canteen operations and ensure uninterrupted food services.
• Monitor food quality, hygiene, and statutory compliance.
• Coordinate with catering vendors regarding menu planning and service improvements.
• Conduct regular inspections and resolve employee feedback and complaints.
• Monitor vendor performance and service quality.

2. Security Management

• Supervise contract security personnel and security operations.
• Ensure effective access control and visitor management.
• Monitor CCTV systems and security compliance.
• Coordinate emergency response activities and incident reporting.
• Ensure implementation of company security policies and procedures.

3. Service Management

• Coordinate administrative support services across the organization.
• Manage AMC (Annual Maintenance Contracts) and service vendors.
• Ensure timely maintenance of office equipment and facilities.
• Monitor service quality and vendor performance.
• Optimize service delivery and cost efficiency.

4. Expat Management

• Coordinate accommodation, transportation, and daily support for expatriates.
• Manage business visa documentation and travel coordination.
• Liaise with internal departments and external agencies for expatriate requirements.
• Support expatriates in day-to-day administrative activities.
• Ensure smooth onboarding and relocation assistance.

5. Housekeeping Management

• Supervise housekeeping operations across offices and common areas.
• Ensure cleanliness, hygiene, and workplace standards.
• Monitor housekeeping manpower and vendor performance.
• Conduct periodic audits and corrective actions.
• Ensure adequate inventory of housekeeping materials.

6. Landscaping Management

• Monitor maintenance of gardens and green spaces.
• Coordinate with landscaping contractors.
• Ensure proper irrigation, plant health, and aesthetic maintenance.
• Plan seasonal plantation and beautification activities.
• Monitor landscaping budgets and maintenance schedules.

7. Business Trip Coordination

• Arrange domestic and international business travel.
• Coordinate hotel bookings, transportation, and travel itineraries.
• Process travel approvals and reimbursements.
• Coordinate with travel agencies and vendors.
• Maintain travel records and documentation.

8. Administration & Vendor Management

• Coordinate with external service providers and contractors.
• Monitor vendor agreements and contract compliance.
• Ensure timely processing of invoices and documentation.
• Support budgeting and cost optimization initiatives.
• Maintain administrative records and reports.

9. MS Office & Documentation

• Prepare MIS reports and management presentations.
• Analyze administrative data using Microsoft Excel.
• Prepare correspondence, reports, and meeting minutes.
• Maintain departmental documentation and records.
• Support management with data analysis and reporting.