Senior Administration Executive

Kochar Infotech; Amritsar; On-site; INR 400,000 - 700,000; Full time

Job summary

Kochar Infotech in Amritsar is seeking a Senior Executive - Administration to manage daily office administration and ensure seamless operations. You will coordinate with vendors, handle procurement, monitor assets, and support facilities management with a focus on compliance and efficiency.

Applicants should have a Bachelor's degree and 2-3 years in administration or facilities management, with strong communication, negotiation, and MS Office skills.

Qualifications

• Strong communication and interpersonal skills.
• Vendor and facility management experience.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Good problem-solving and negotiation skills.

Responsibilities

• Manage daily office administration activities and ensure operational efficiency.
• Coordinate with vendors for housekeeping, security, maintenance, courier services, and office supplies.
• Handle procurement of office stationery, equipment, and other administrative requirements.
• Monitor office assets, inventory, and record maintenance.
• Oversee facility management activities and resolve infrastructure-related issues.
• Coordinate travel, accommodation, and transportation arrangements for employees and visitors.
• Support employee engagement activities, events, and office celebrations.
• Ensure timely renewal of contracts, licenses, and vendor agreements.
• Prepare administrative reports, budgets, and MIS as required.
• Ensure compliance with company policies, safety standards, and administrative procedures.

Skills

Communication

Interpersonal skills

Vendor management

Facility management

MS Office

Negotiation

Education

Bachelor's degree

Job description

Job Title: Senior Executive - Administration

Department: Administration

Location: Amritsar

Reporting To: Admin Manager / Operations Head

Key Responsibilities

• Manage daily office administration activities and ensure operational efficiency.
• Coordinate with vendors for housekeeping, security, maintenance, courier services, and office supplies.
• Handle procurement of office stationery, equipment, and other administrative requirements.
• Monitor office assets, inventory, and record maintenance.
• Oversee facility management activities and resolve infrastructure-related issues.
• Coordinate travel, accommodation, and transportation arrangements for employees and visitors.
• Support employee engagement activities, events, and office celebrations.
• Ensure timely renewal of contracts, licenses, and vendor agreements.
• Prepare administrative reports, budgets, and MIS as required.
• Ensure compliance with company policies, safety standards, and administrative procedures.

Required Skills

• Strong communication and interpersonal skills.
• Vendor and facility management experience.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Good problem-solving and negotiation skills.

Qualification & Experience

• Bachelor's degree in any discipline.
• 2-3 years of experience in Administration, Facilities Management, or General Administration.
• Experience in managing vendors, office operations, and employee support services.

Preferred Competencies

• Leadership and team coordination skills.
• Strong attention to detail.
• Ability to work independently and handle confidential information.
• Process-oriented approach with excellent follow-up skills.