Secretary to Executive Director

HYKON INDIA LIMITED; Ernakulam; On-site; INR 420,000 - 620,000; Full time

Benefits offered by this job

PF

ESI

Insurance

Job summary

HYKON INDIA LIMITED is seeking an executive assistant to support the Executive Director in Kochi. The role involves managing the ED's calendar, coordinating meetings, travel arrangements and handling confidential information with discretion.

The candidate should possess an electronics background or relevant degree, with strong organizational and communication skills to maintain records, prepare briefing materials, and liaise with multiple departments effectively.

Qualifications

• Manage the ED's calendar, appointments, meetings and travel.
• Draft, proofread and format letters, memos, notes and official correspondence; screen and prioritise the ED's inbox.
• Compile review decks, MIS packs and board presentations from inputs given by department heads.

Responsibilities

• Manage the ED's calendar, appointments, meetings and travel.
• Maintain a master tracker of all instructions and approvals issued by the ED — owner, due date, status — and follow up with department heads until closed.
• Circulate a weekly open-items and week-ahead schedule to the ED.
• Draft, proofread and format letters, memos, notes and official correspondence; screen and prioritise the ED's inbox.
• Compile review decks, MIS packs and board presentations from inputs given by department heads.
• Coordinate meetings — agenda, pre-reads, logistics; record minutes with clear decisions, owners and due dates.
• Plan travel end-to-end (tickets, visas, stay, itinerary) and file expense claims on time.
• Prepare briefing notes and background material ahead of meetings and appointments.
• Maintain an organised, retrievable filing system (physical and digital) for the ED's office.
• Handle confidential commercial, financial and personnel information with complete discretion.
• Receive and attend to clients, visitors and dignitaries on behalf of the ED's office.

Education

Electronics graduate

Graduates with PG

Job description

• Manage the ED's calendar, appointments, meetings and travel; screen calls, visitors and meeting requests.
• Maintain a master tracker of all instructions and approvals issued by the ED — owner, due date, status — and follow up with department heads until closed.
• Circulate a weekly open-items and week-ahead schedule to the ED.
• Draft, proofread and format letters, memos, notes and official correspondence; screen and prioritise the ED's inbox.
• Compile review decks, MIS packs and board presentations from inputs given by department heads.
• Coordinate meetings — agenda, pre-reads, logistics; record minutes with clear decisions, owners and due dates.
• Plan travel end-to-end (tickets, visas, stay, itinerary) and file expense claims on time.
• Prepare briefing notes and background material ahead of meetings and appointments.
• Maintain an organised, retrievable filing system (physical and digital) for the ED's office.
• Handle confidential commercial, financial and personnel information with complete discretion.
• Receive and attend to clients, visitors and dignitaries on behalf of the ED's office.

Requirements

Any degree/PG / Electronics graudate people

Benefits

• PF , ESI , Insurance and other benefits