Secretarial Team Member

Kotak Mahindra Prime (KMPL); Mumbai Suburban; On-site; INR 300,000 - 420,000; Full time

Job summary

Kotak Mahindra Prime (KMPL) is seeking a young Company Secretary to join the Secretarial Team in Mumbai. The role involves preparing ROC filings, drafting board minutes, and handling compliance tasks with attention to deadlines.

The candidate should be a CS Fresher with a keen interest in SEBI LODR and RBI compliance, strong writing skills, and the ability to coordinate across departments. This is a full-time position based in Mumbai Suburban.

Qualifications

• Fresh CS candidate with knowledge of company secretarial practices.
• Familiarity with SEBI LODR and RBI compliance preferred.
• Ability to draft minutes and letters with accuracy.

Responsibilities

• Prepare ROC forms, filings and board/committee meeting notes.
• Draft minutes, follow ups and prepare extracts of minutes and resolutions.
• Update secretarial/documents in paperless module and website.
• Coordinate secretarial with other departments and ensure compliance deadlines.
• Support CSR activities: MOUs, payments, receipts and related tasks.
• Check directors/members availability for meetings and update attendance.

Skills

Minute writing

Communication skills

Multi-tasking

Deadline driven

Education

CS Freshers

Job description

Role & responsibilities

Will be part of the Secretarial Team and responsible for the following:

Companies Act related

• Preparation of applicable ROC forms, filing;
• Preparation of agenda and notes to agenda for the Board / Committee level meetings;
• Draft Minutes preparation, follow ups, etc.;
• Uploading in paperless module;
• Preparation of extracts of the minutes of the meetings, resolutions; Circular resolutions
• Declarations relating to trading code of conduct; annual declarations/disclosures; Board evaluation;
• Verifying Charge forms, signing of CSs DSC;
• Website updation;

Covering letters for all correspondences with the regulators, printing of secretarial and compliance related documents

RBI Compliances related

• Support to RBI compliance team on secretarial/other matters

CSR related

• CSR Committee scheduling; preparation of agenda/notes to agenda; following up with Group CSR team; CSR related work: MOUs, Payments/Release letters, Receipts, etc.

Others

• DSC register updation; Follow ups; Procuring DSCs, etc.
• To check directors/members availability for Committees, Board & GM meetings;
• Coordination with other departments for agenda, actionable, submission, compliance, filing of statutory returns/forms/disclosures
• Preparation of PAS-3, updating about change in Committees / Board / Directions / Action Taken Report (of previous Committee(s)/Board directions/actionable)
• Updation of Attendance registers (directors, invitees, auditors, etc.); Organize time / date / meeting rooms, sending reminders for the meetings
• Maintenance of files; Arranging All Committee and Board files
• Timely payments for ROC forms, sitting fees / commission / dividend, Director(s) travel, CSR expenditure release / tranches, related work for filing results, etc.;

Preferred candidate profile

Need CS Freshers , Company Secretary (CS membership) preferable experience with SEBI LODR / RBI compliances.

• Flair for writing Minutes, letters, etc..;
• Ensure timeliness and meeting of deadlines; Ability to handle pressure / do multi-tasking;
• Upto date on all the Guidelines/Provisions/regulatory requirements;
• Good communication skills, confident and a positive attitude;