Executive-Secretarial

ITC; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Job summary

ITC is seeking a qualified Company Secretary to support board governance, ROC filings and routine secretarial tasks in Bengaluru. You will prepare notices, agendas, minutes and resolutions, maintain statutory registers, and ensure timely submissions in line with regulatory requirements.

Role involves coordinating with internal teams and acquired entities, driving governance processes, and maintaining governance MIS and documentation to support audit readiness and regulatory compliance.

Qualifications

• Qualified / semi-qualified Company Secretary preferred.
• Bachelors degree in Commerce, Law, Business Administration, or related discipline may also be considered, depending on experience.
• Strong documentation, coordination, follow-up, stakeholder management, record-keeping and compliance tracking skills.

Responsibilities

• Board, Committee and DMC meeting support: scheduling, notices, agendas, minutes and resolutions.
• Assist in routine compliance under Companies Act, 2013 and Secretarial Standards.
• Maintain governance documentation, MIS, trackers and records.
• Coordinate with internal stakeholders and acquired entities for information collation and approvals.
• Support audit readiness and compliance tracking, filings and disclosures.

Skills

Documentation

Coordination

Stakeholder management

Record-keeping

Compliance tracking

Follow-up

Education

Company Secretary (CS) qualification

Commerce degree

Law degree

Business Administration

Tools

MS Office

Job description

Role & responsibilities

Key Responsibilities

1. Board, Committee and DMC Meeting Support

• Support in scheduling, convening, and coordinating DMC, Board, and Committee meetings for the Division and acquired entities.
• Prepare draft notices, agendas, minutes, resolutions, and other meeting-related documentation.
• Coordinate meeting logistics, availability tracking, calendar management, and document circulation.
• Ensure timely follow-up on meeting actions, approvals, and documentation closure.

2. Statutory and Company Law Compliance

• Assist in routine compliance activities under the Companies Act, 2013 and applicable Secretarial Standards.
• Prepare and support timely filing of routine ROC forms and statutory submissions.
• Maintain statutory registers, compliance trackers, filings repository, and secretarial records.
• Monitor regulatory timelines and support timely completion of recurring and event-based compliances.

3. Governance Documentation and Process Support

• Support initial drafting and compilation of governance clarifications relating to Corporate Governance policies and internal processes.
• Assist in preparing documents required for DMC, Board approval processes, and internal governance reviews.
• Maintain governance MIS, compliance dashboards, trackers, and documentation repositories.
• Ensure process discipline, accuracy, completeness, and timeliness in all secretarial deliverables.

4. Coordination with Stakeholders and Acquired Entities

• Coordinate with internal stakeholders, acquired company teams, finance, HR, legal, auditors, external consultants, and business teams for information collation.
• Support governance hygiene and process alignment for newly acquired entities.
• Follow up with relevant stakeholders for documents, data, approvals, and statutory information.
• Provide operational support for audit queries, compliance checks, and documentation requests.

5. Records, Trackers and Compliance MIS

• Maintain updated statutory records, registers, trackers, meeting files, and governance documentation.
• Ensure appropriate record-keeping for notices, agendas, minutes, resolutions, filings, approvals, and related correspondence.
• Track open action items, pending filings, upcoming regulatory deadlines, and documentation gaps.
• Support periodic internal reviews and audit readiness of secretarial records.

Key Result Areas

• Timely preparation of notices, agendas, minutes, resolutions, and meeting documentation.
• Timely and accurate filing of routine ROC forms and statutory submissions.
• Maintenance of complete and updated statutory registers and secretarial records.
• Effective coordination with acquired entities and internal stakeholders for compliance inputs.
• Accurate governance MIS, trackers, and documentation repositories.
• Timely follow-up and closure of routine secretarial action items.
• Improved process discipline, documentation quality, and audit readiness.

Desired Candidate Profile

• Qualified / semi-qualified Company Secretary preferred.
• Bachelors degree in Commerce, Law, Business Administration, or related discipline may also be considered, depending on experience.
• 2 to 5 years of experience in secretarial, company law compliance, governance documentation, ROC filings, statutory records, or corporate compliance roles.
• Working knowledge of Companies Act, 2013, Secretarial Standards, ROC filing requirements, statutory registers, Board/Committee meeting documentation, and governance processes.
• Strong documentation, coordination, follow-up, stakeholder management, MS Office, record-keeping, and compliance tracking skills.

Preferred candidate profile

Candidates with CS Qualified or Semi-qualified