Sales Data Entry Executive

Keka Technologies Private Limited; Surat; On-site; INR 180,000 - 260,000; Full time

Job summary

Keka Technologies Private Limited in Surat is seeking a Sales Data Entry Executive to ensure accurate entry of sales data, generate bills and invoices, and coordinate with clients for payments. This role is computer-based, detail-oriented, and involves occasional direct interaction with clients over calls or email.

You will enter orders, maintain records, and support the sales team with quotations and documentation, while ensuring documents are well-organized both digitally and physically.

Qualifications

• Graduate in any stream; commerce background preferred.
• 1–3 years in data entry, billing, or sales coordination.
• Proficient in MS Excel and MS Word; quick touch typing.

Responsibilities

• Enter sales orders, client details, and product data into the system accurately and on time.
• Generate bills and invoices against confirmed orders and share them with clients.
• Maintain and update sales records, registers, and reports daily.
• Follow up with clients for pending payments via phone, email, and WhatsApp.
• Coordinate with accounts for invoice reconciliation and payment confirmation.
• Handle basic client queries related to orders, invoices, and dispatch status.
• Support sales team with quotations, proformas, and other documentation.
• Keep all sales documents filed and retrievable, digitally and physically.

Skills

Data entry

Billing

Sales coordination

MS Excel

MS Word

Billing software

Hindi

English

Communication

Organised

Education

Graduation in any stream

Commerce background preferred

Tools

MS Excel

MS Word

Tally

ERP

Job description

The Sales Data Entry Executive is responsible for accurate entry of sales data into the system, generating bills and invoices, and following up with clients for payment. The role is computer-based and detail-oriented, with occasional direct interaction with clients over calls or email.

Key Responsibilities

• Enter sales orders, client details, and product data into the system accurately and on time.
• Generate bills and invoices against confirmed orders and share them with clients.
• Maintain and update sales records, registers, and reports on a daily basis.
• Follow up with clients for pending payments over phone, email, and WhatsApp.
• Maintain a payment follow-up tracker and report outstanding dues to the reporting manager.
• Coordinate with the accounts team for invoice reconciliation and payment confirmation.
• Handle basic client queries related to orders, invoices, and dispatch status.
• Support the sales team with quotations, proformas, and other documentation as required.
• Keep all sales documents filed and retrievable, both digitally and physically.

Required Skills and Qualifications

• Graduate in any stream. Commerce background preferred.
• 1–3 years of experience in data entry, billing, or sales coordination.
• Working knowledge of MS Excel and MS Word.
• Experience with billing software (Tally, ERP, or similar) preferred.
• Good typing speed with high accuracy.
• Clear communication in Hindi and English; ability to speak politely with clients over phone.
• Organised, punctual, and able to follow up consistently without being reminded.

What Makes a Candidate Successful in This Role

• Attention to detail — invoices and entries must be error-free.
• Persistence in payment follow-up without damaging the client relationship.
• Comfort working independently on the system for most of the day.