Sales Admin Executive

Rivulet IQ; Ahmedabad; On-site; INR 4,000,000 - 7,000,000; Full time

Job summary

Rivulet IQ is seeking a detail-oriented Sales Admin Executive to support their sales team in Ahmedabad. This full-time role involves maintaining CRM systems, coordinating workflows, and ensuring smooth sales operations while requiring strong organizational and communication skills.

Qualifications

• Minimum 3 years of experience in sales support/admin roles.
• Strong organizational and time-management skills.
• Meticulous attention to detail and proactive problem-solving.

Responsibilities

• Maintain and organize CRM system with accurate records and notes.
• Coordinate follow-ups and ensure timely completion of tasks.
• Spot inconsistencies and proactively resolve issues.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Tools

Pipedrive

Missive

Notion

Better Proposals

Job description

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We are looking for a detail-oriented and highly organized Sales Admin Executive to support our growing sales team. In this role, you will play a critical part in maintaining the accuracy, efficiency, and consistency of our sales operations. You will work closely with the sales team to manage CRM systems, coordinate follow-ups, streamline workflows, and ensure all sales processes are running smoothly and effectively.

Working Hours: 6 PM IST to 3 AM IST

Key Responsibilities:

• Maintain a well-organized and up-to-date CRM system (Pipedrive) with accurate records, statuses, and notes.
• Ensure follow-up tasks and next steps are assigned, tracked, and completed on time.
• Coordinate across tools such as Missive, Notion, and Better Proposals to support smooth sales operations.
• Support the setup and refinement of sales automations and workflows (training provided).
• Regularly follow up with Account Managers to gather updates on client communications, deliverables, or pipeline movement.
• Spot inconsistencies or missing information in the system and proactively resolve them.
• Track lead progress, ensure proper tagging, and verify pipeline accuracy across all tools.
• Collaborate with the Sales Strategist and Copywriter to keep data aligned with outreach strategies.
• Maintain documentation for process improvements, workflow updates, and system-related changes.
• Act as a key link between people, tools, and processes—ensuring alignment, clarity, and accountability.

Desired Skills

• Minimum 3 years of experience in sales support, sales operations, admin, or project coordination roles.
• Meticulous attention to detail and a proactive approach to identifying and solving problems.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent communication skills for internal coordination and task follow-ups.
• Familiarity with maintaining and optimizing CRM data and lead tracking systems.
• Enjoyment in working behind the scenes to ensure the front-end sales process runs smoothly.

Nice to Have

• Hands-on experience with Pipedrive, Missive, Notion, or Better Proposals.
• Prior experience supporting B2B or agency sales teams.
• A passion for improving workflows and automating repetitive tasks to boost team efficiency.
• Familiarity with reporting, dashboard updates, or tracking lead engagement metrics.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Business Development and Sales

• Industries

  IT Services and IT Consulting

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