RSVP & Events Coordinator

Career Path HR Solution; Mumbai; On-site; INR 223,000 - 446,000; Full time

Job summary

Career Path HR Solution in Mumbai seeks a polished RSVP & Events Coordinator to manage guest invitations, RSVPs, and on-site guest experience for premium events. You will liaise with internal teams and external vendors, ensuring a seamless guest journey before and during events.

The role requires strong English communication, VIP etiquette, and willingness to travel 2-3 times monthly to Rajasthan. Contractual for 3 months with potential permanent changes based on performance.

Qualifications

• Female candidate preferred.
• Excellent English communication and interpersonal skills.
• Confident in speaking with VIP/premium clients and guests.
• Strong coordination and follow-up skills.
• Good etiquette and professional grooming.

Responsibilities

• Make calls and personally invite VIP/premium guests and members for events.
• Manage RSVPs, confirmations and guest lists.
• Coordinate with internal teams, external vendors and event partners.
• Welcome and greet guests professionally during events.
• Maintain regular follow-ups with invitees and ensure maximum attendance.
• Handle guest queries and provide event-related information.
• Coordinate guest requirements and ensure a smooth event experience.
• Support the team in managing premium events and related activities.
• Travel to Rajasthan 2-3 times a month for events and guest coordination.

Skills

VIP guest handling

Event coordination

Excellent English

Interpersonal skills

Communication

Presentation

Stakeholder coordination

Travel readiness

Job description

Job Description - RSVP & Events Coordinator
Industry: Real Estate & Infrastructure
Position: RSVP & Events Coordinator
Gender: Female
Employment Type: Contract - 3 Months
Location: Mumbai, with travel to Rajasthan
Travel: 2-3 times per month
Future Opportunity: Based on performance, the role may be converted to a permanent full-time position.

Job Summary

We are looking for a presentable, confident and excellent communicator to manage RSVP and guest coordination for premium events. The candidate will be responsible for inviting and coordinating with guests, managing confirmations, and ensuring a smooth guest experience before and during events.

Key Responsibilities

• Make calls and personally invite VIP/premium guests and members for events.
• Manage RSVPs, confirmations and guest lists.
• Coordinate with internal teams, external vendors and event partners.
• Welcome and greet guests professionally during events.
• Maintain regular follow-ups with invitees and ensure maximum attendance.
• Handle guest queries and provide event-related information.
• Coordinate guest requirements and ensure a smooth event experience.
• Support the team in managing premium events and related activities.
• Travel to Rajasthan 2-3 times a month for events and guest coordination.

Required Skills & Profile

• Female candidate preferred.
• Excellent English communication and interpersonal skills.
• Highly presentable and professional personality.
• Confident in speaking with VIP/premium clients and guests.
• Strong coordination and follow-up skills.
• Good etiquette and professional grooming.
• Ability to coordinate with multiple internal and external stakeholders.
• Comfortable with frequent travel.
• Prior experience in RSVP, events, hospitality, luxury, customer relations or guest management will be an advantage.

Key Skills

RSVP Management | Guest Relations | Event Coordination | Premium Events | VIP Guest Handling | Calling & Invitations | Guest Follow-up | Stakeholder Coordination | Customer Relations | Communication | Presentation | Hospitality