Event Manager / Assistant Event Manager

Vama Events Pvt. Ltd.; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Vama Events Pvt. Ltd. is seeking an Event Manager / Assistant Event Manager in Mumbai to lead event operations, coordinate vendors, and manage logistics for conferences, symposia and seminars.

The role requires 3–4 years’ experience, strong English communication, and the ability to handle multiple projects, meet tight deadlines, and work evenings or weekends as needed.

Qualifications

• Excellent communication skills, especially in English.
• Well-groomed, presentable appearance.
• Provide 2 references along with CV.
• Strong business acumen with event experience.

Responsibilities

• Handle event operations and vendor management.
• Coordinate with project team and clients.
• Prepare timelines and checklists for events.
• Coordinate with vendors and backend team.
• Prepare event budgets and reports.

Skills

Communication skills

English proficiency

Presentable appearance

Team coordination

Tools

MS Office

Job description

Job Title: Event Manager / Assistant Event Manager

Experience Required: 3-4 years of professional work experience in event operations,vendor management, event logistics management etc

Job Type: Full-Time

Company Description:

Vama Events Pvt. Ltd. is a leading Professional Conference Organiser (PCO) inthe medical fraternity and has vast experience of organising and managing a widerange of conventions, conferences, symposiums and seminars on a global level. Wecater to end-to-end conferences concerning solutions pan India basis. We consult,collaborate and communicate with associations, societies and organisations to defineand deliver tailor made conference management solutions.

By combining innovative ideas with expert domain knowledge, we assist brands inreaching their target audience and attaining their desired business results. We seekto add value through innovation and creativity, aligning ourselves withour clients' goals, delivering services that meet their quality, schedulesand cost objectives.

Having completed over 1000 successful projects in the last 23 years, we have provenourselves to be the top Medical Professional Conference Organiser (PCO). VAMA hasexpanded its services to assist non-medical associations in achieving successfulconferences as well.

• Full Time Job from Office located at Kohinoor Square, Dadar, Shivaji Park.,Mumbai.
• We work 6 days a week from the office & our timings are 9.30 am to 6.00pm.

Mandatory Criteria:

• Excellent Communication Skills- especially good command over English language.
• Well-groomed individual and presentable personality.
• Please provide 2 references along with your CV.
• Responsibilities:-
• Strong business acumen along with past experience of handling events.
• Proper know-how of making PowerPoint presentations to create pitch presentationsbased on project requirements.
• Manage and coordinate with entire team of respective project.
• Maintaining and drawing up timelines for projects.
• One point of contact to the client and conference team.
• Weekly reports to be submitted to Team Leaders.
• Handle pressure and deliver within tight deadlines.
• Weekly feedback to Organizing Committee of each event.
• Planning and preparing an event checklist based on the elements finalized by theclient.
• Contribute to team effort by accomplishing related results as needed.
• Coordination with events & backend team.
• Ensure proper, crisp, and timely communications within team and with clients.
• Coordinate regularly with various vendors, agencies, and event suppliers.
• Draw up each event’s element list, budget expenses, and income.
• Hands-on experience with MS Office tools like Excel, Word, etc.
• Maximize revenues by reducing operating costs and maximizing income.
• Understanding of onsite event handling and coordination.
• Understanding of event production details & timelines.
• Venue coordination and management.
• Conference trade layout planning and marking for client and participatingcompanies.
• Basic technical knowledge of registration software, marketing tools, etc.

Events will require work during evenings and weekends, so flexibility with work hours isoften necessary

• Responsibilities:-
• 3–4 years of professional work experience in event operations, vendormanagement, event logistics management, etc.
• Ability to manage multiple projects and work assignments concurrently.
• Exceptional time management skills with the ability to prioritize while on tightdeadlines.
• Must be extremely detail-oriented.
• The ability to work well in a fast-paced event environment.
• MUST – Strong English verbal and written communication skills.
• Effectively and efficiently work both independently and collectively as a teamwhen needed.