Retail Project Manager (B.E in Civil / B. Arch )

Vatatree Consulting; Bengaluru; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

Vatatree Consulting in Bengaluru is seeking a seasoned Project Planning & Execution professional to lead store opening projects, ensure design feasibility, cost controls, and timely handovers. You will coordinate with Operations, Finance, and Dubai teams to finalize BOQs, approvals, and vendor engagements.

Responsibilities include creating and tracking schedules with site engineers, ensuring snag-free openings, managing CAPEX and MIS processes, and delivering comprehensive project closeouts with

Qualifications

• Experience leading store openings and project delivery for retail or similar environments.
• Strong coordination with operations, finance and legal to finalize scope, budgets and approvals.
• Proven ability to manage CAPEX, BOQ, and vendor agreements within budget.

Responsibilities

• Lead project planning and execution, ensuring design feasibility and timely handovers.
• Coordinate inputs from Operations, Finance and other departments for project sign-off.
• Monitor budgets, CAPEX tracking, and vendor performance throughout the project.

Skills

Project planning

Vendor management

Budgeting

Schedule tracking

Job description

Role Summary

Leading and driving project support as per the schedules and providing key insights on overall projects financials, planning, project layout, design feasibility & ensuring project quality to business.

Job will be based out at Citymax HO- Bangalore office and may require 30% travel.

Key Job Responsibilities

Project Planning & Execution

• Evaluate the new premises in terms of design feasibility
• Ensure inputs from concerned departments (Operations, Finance etc) are obtained and finalized with Business Head.
• Ensure estimation of Capex and finalize with Business Head.
• Follow-up from Dubai team for GFC layouts planning for the entire store, Preparation of BOQs and ensure ordering of fixtures & BOQs.
• Coordination With COE for Rate validation & prepare PJ approval.
• Coordination with India Heads & Team Dubai for PJ signoff.
• PO creation with COE-PO team.
• Initiate execution of project after the final agreement sign off.
• Ensure Proper developer scope of work captured in Agreement, to be coordinated with BD-Legal team.
• Create and monitor project schedules with Site Engineers and take required actions
• Ensure signoff of handover process
• Ensure the store is snag free.
• Ensure documentation of all drawings and assets during handing over.
• Coordinate and work with finance, operations and support teams in resolving store opening issues.
• Vendor finalization and Taking Approval with justification note as per budget.
• Keep a track on the make and brand of materials used in site is as per BOQ.
• BOQ modification/standardization & RC updating as per experience & feedback chain.

Project Execution

• Ensure signoff of handover process.
• Ensure weekly progress report with site in charge/ PMC.
• Ensure the store is snag free- weekly update with Site in charge / PMC/ Vendor.
• Ensure documentation of all drawings and assets during handing over.
• Keep a track on the make and brand of materials used in site is as per BOQ.
• Sample development as per requirement & approving the correct samples.
• 100% snag list to be completed before project handover to operations and sign off to be taken from operation make sure all the snag list cost is borne by the vendor during the retention period, if done by any other vendor, same to be documented.

Project Handover & Closer

• Ensuring All handover documents are in place.
• Ensuring As built drawings are submitted by vendors and validated by PMC/ Site in charge.
• Warranty certifications are in place.
• Snags are signed off and submitted by Site in charge.
• Handover documents are signed by Ops/ Maintenance / Project team on the date of handover.
• Coordination with Site in charge to close the final bills submission for GRN with in 1 month of store opening.
• Coordination with COE for extra items closers.
• Submit a project closer note.

Vendor development

• Developing existing vendor with efficient quality.
• Developing potential new vendors.
• Undertake vendor assessment for quality and cost
• Vendor factory visits to understand the strength & efficiency level of the vendor.

Maintenance

• Ensure the maintenance of existing stores through regional maintenance team.
• Ensure appropriate handling of fixtures
• Develop & review maintenance processes
• Ensuring PPM

Financial planning

• Work within the budget and make efforts to reduce/optimize costs
• Consolidate the final bills
• Maintain the CAPEX tracker-PO verses PFR value. And make sure all the PO is within the budget.
• Any cost escalation approval to be taken.
• Rate analysis to be done for all the scope of work as per current market rate as per which negotiations to be done.
• Preparation of joint measurement of the final bills/cross verification/checking and certification of final bill

MIS & Tracker management

• Weekly PR-PO-PJ tracker.
• Fortnightly Project status updates tracker.
• Fortnightly DSOW status update tracker.
• Weekly Capex tracker update discussion.
• Maintaining other Related MIS.