Project Execution-Support (Retail)

Vatatree Consulting; Bengaluru; On-site; INR 600,000 - 800,000; Full time

Job summary

Vatatree Consulting is looking for a Senior Executive/Asst. Manager in Bangalore, responsible for leading project execution in retail fitouts. The role includes overseeing project planning, ensuring quality, and managing vendor relationships.

Ideal candidates should have a B.E. or B.Arch degree, with experience in techno-commercial aspects. Strong skills in negotiation and vendor management are crucial for success in this role, along with the ability to efficiently manage project budgets.

Qualifications

• Experience in the field of Retail fitout execution.
• Strong planning and organizing skills required.
• Proficiency in financial acumen and vendor management.

Responsibilities

• Lead project planning and execution from inception to handover.
• Coordinate with various departments for project completion.
• Ensure maintenance and quality of existing stores.

Skills

Techno Commercial

BOQ preparation

Retail fitout

Management

Education

B.E. (any branch) or B.Arch

Job description

Job Description

Role: Sr. Executive/Asst. Manager

Department: Projects

Education: B.E. (any branch)/B.Arch / Experience in the field of Retail fitout execution/Techno Commercial/BOQ preparation

Designation: Project Execution-Support Location Bangalore

Role Summary: Leading and driving project support as per the schedules and providing key insights on overall projects, financials, planning, project layout, design feasibility & ensuring project quality to business. Job will be based out at Citymax HO- Bangalore office and may require 30% travel.

Key Job Responsibilities

Project Planning

• Ensure inputs from concerned departments (Operations, Finance etc) are obtained and finalized with Business Head.
• Ensure estimation of Capex and finalize with Business Head.
• Follow-up from Dubai team for GFC layouts planning for the entire store, Preparation of BOQs and ensure ordering of fixtures & BOQs.
• Coordination With COE for Rate validation & prepare PJ approval.
• Coordination with India Heads & Team Dubai for PJ signoff.
• PO creation with COE-PO team.
• Ensure Proper developer scope of work captured in Agreement, to be coordinated with BD-Legal team.
• Initiate execution of project after the final agreement sign-off.
• Create and monitor project schedules with Site Engineers and take required actions.
• Ensuring Project possession letter, jointly signed by Developer & Site in charge.
• Ensuring Weekly monitoring of Project schedule & Project Tracker.
• Creating a vendor List with rating as per previous observation.
• Closing and tracking RC for FY , also adding new repetitive items for next RC consideration.

Project Execution

• Ensure signoff of handover process.
• Ensure weekly progress report with site in charge/PMC.
• Ensure the store is snag free- weekly update with Site in charge / PMC/ Vendor.
• Ensure documentation of all drawings and assets during handing over.
• Keep track on the make and brand of materials used in site as per BOQ.
• 100% snag list to be completed before project handover to operations and sign off to be taken from operation; make sure all the snag list cost is borne by the vendor during the retention period, if done by any other vendor, same to be documented.

Project Handover & Closer

• Ensuring All handover documents are in place.
• Ensuring As built drawings are submitted by vendors and validated by PMC/ Site incharge.
• Warranty certifications are in place.
• Snags are signed off and submitted by Site incharge.
• Handover document is signed by Ops/ Maint / Project team on the date of handover.
• Coordination with Site in charge to close the final bills submission for GRN within 1 month of store opening.
• Coordination with COE for extra items closers.
• Submit a project closer note.

Vendor Development

• Developing existing vendor with efficient quality.
• Developing potential new vendors.
• BOQ modification & RC updating as per experience & feedback chain.
• Sample development as per requirement & Approving the correct samples.
• Vendor factory visits to understand the strength & efficiency level of the vendor.

Maintenance

• Ensure the maintenance of existing stores through regional maintenance team.
• Ensure appropriate handling of fixtures.
• Develop & review maintenance processes.
• Ensuring PPM.

Financial Planning

• Work within the budget and make efforts to reduce/optimize costs.
• Identify new vendors and participate in negotiations.
• Undertake vendor assessment for quality and cost.
• Consolidate the final bills.
• Maintain the CAPEX tracker-PO verses PFR value. And make sure all the PO is within the budget.
• Any cost escalation approval to be taken.
• Rate analysis to be done for all the scope of work as per current market rate as per which negotiations to be done.

MIS & Tracker Management

• Weekly PR-PO-PJ tracker.
• Fortnightly Project status updates tracker.
• Fortnightly DSOW status update tracker.
• Weekly Capex tracker update discussion.
• Maintaining other Related MIS.

Competencies Required

• Planning & Organizing Skills
• Strong Communication Skills
• People Management Skills
• Vendor Management Skills
• Commercials & Negotiation skills
• Market Knowledge
• Time Management Skills

Knowledge Required

• Technical knowledge
• Service knowledge
• Tools
• Market rates
• Standards
• Financial acumen

Skills: techno commercial,boq,retail fitout,management