Require a Receptionist in kolkata

TestHiring; Kolkata District; On-site; INR 300,000 - 420,000; Full time

Job summary

TestHiring, a smart online candidate evaluation platform, seeks a receptionist/administrative assistant to welcome clients and direct them to the appropriate lawyers. You will handle calls, manage schedules, and ensure a smooth front-office flow within a fast-paced legal environment.

You will perform clerical tasks, maintain records, process payments, and assist with document preparation while upholding confidentiality and security procedures.

Qualifications

• Strong communication skills with diverse clients and staff.
• Calendar scheduling, data entry, and document preparation are routine responsibilities.
• Excellent organizational abilities and attention to detail are required.
• Ability to work independently and collaboratively in a fast-paced legal setting.
• Familiarity with standard office equipment and software is expected.

Responsibilities

• Greet and welcome clients as they arrive at the office, ensuring they feel comfortable and valued.
• Direct clients to the appropriate lawyer or office within the firm.
• Answer, screen, and forward incoming phone calls while providing basic information when needed.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Receive, sort, and distribute daily mail and deliveries.
• Schedule and confirm appointments, manage calendar for attorneys.
• Ensure the reception area and all common areas are tidy and presentable, with all necessary stationery and material.
• Perform administrative tasks, such as filing, photocopying, transcribing, and faxing.
• Process client payments and maintain financial records.
• Assist with legal document preparation as required.
• Order office supplies and keep inventory of stock.

Skills

Strong communication

Calendar scheduling

Data entry

Document preparation

Organizational skills

Confidentiality

Independence & collaboration

Tools

Office software

Filing systems

Communication tools

Job description

TestHiring is a smart online candidate evaluation platform designed for recruiters, HR teams, and hiring managers seeking efficiency, fairness, and accuracy in their hiring. With early screening via automated ranking and unbiased scoring, TestHiring helps identify top talent in less time

Join us at TestHiring to revolutionize how your hiring works—faster, fairer, and more cost-effective. Discover more on our Product, Features, and Resources pages, or explore our Blog for insights on skills-based recruitment.

Job Description

• Greet and welcome clients as soon as they arrive at the office, ensuring they feel comfortable and valued
  
• Direct clients to the appropriate lawyer or office within the firm
  
• Answer, screen, and forward incoming phone calls while providing basic information when needed
  
• Maintain office security by following safety procedures and controlling access via the reception desk
  
• Receive, sort, and distribute daily mail and deliveries
  
• Schedule and confirm appointments, manage calendar for attorneys
  
• Ensure the reception area and all common areas are tidy and presentable, with all necessary stationery and material
  
• Perform administrative tasks, such as filing, photocopying, transcribing, and faxing
  
• Process client payments and maintain financial records
  
• Assist with legal document preparation as required
  
• Order office supplies and keep inventory of stock
  

Requirements

• Proven experience in a receptionist or administrative support role, preferably within a professional services environment.
  
• Strong communication skills with the ability to interact professionally with diverse clients and staff.
  
• Proficiency in office management tasks, including calendar scheduling, data entry, and document preparation.
  
• Excellent organizational abilities with a keen attention to detail and the capacity to manage multiple priorities.
  
• Familiarity with standard office equipment and software, including filing systems and communication tools.
  
• A commitment to maintaining confidentiality and adhering to security procedures.
  
• The ability to work independently and collaboratively within a fast-paced legal setting.