Regional Head - Facility Management

Acura Solutions; India; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Acura Solutions is seeking a seasoned Facilities Manager to lead the management of multiple offices within the region. You will oversee engineering, security, housekeeping, cafeteria, transport, pest control, and AMC contracts, while steering budget tracking and vendor negotiations.

The role requires coordinating with legal and admin teams to finalize agreements, ensure health and safety compliance, and drive cost-saving initiatives. You will supervise staff and drive process improvements.

Qualifications

• Good negotiation skills.
• Ability to multi-task.
• Vendor data management skills.
• Good interpersonal skills and ability to work in teams.
• Excellent communication skills.
• Proficiency in MS-Office.
• Good understanding of facilities management, maintenance services and managing vendors.
• Graduate with minimum 6 years of work experience in administration.

Responsibilities

• Manage large and small offices in the region with a team of Area Managers.
• Oversee full facility management including engineering, security, housekeeping, cafeteria, transport, pest control, and AMCs.
• Visit large offices quarterly and small offices yearly to review operations.
• Maintain and submit monthly provisions, budget vs. actuals, PO trackers to the concerned team.

Skills

Negotiation skills

Multi-tasking

Vendor data management

Interpersonal skills

Communication skills

MS-Office

Facilities management understanding

Education

Graduate

Tools

MS-Office

Job description

Major Accountabilities:

• Area of responsibility: Management of large and small offices in region with the team of Area Managers.
• Managing the entire Facility Management of premises with regards to all critical services like Engineering, Security, Housekeeping, Cafeteria, Transport, Pest Control, AMCs etc.
• Visit all Large office once a quarter and small offices once a year.
• Ensure Monthly Provisions, Budget vs actuals, PO trackers etc. are maintained and submitted to concern team.
• Preparation of Capex and Opex Budget.
• Managing Opex Procurement with regards to Identifying vendors, obtain quotations; analyze and compare quotations; negotiate and shortlist vendors in consult with Admin Head.
• Finalize terms and conditions; coordinate with legal department for preparation of the agreement, Prepare and issue purchase order.
• Cost saving initiatives by re-negotiations & Implementing cost optimization initiatives.
• Build a strong professional rapport with all service providers to meet our objectives, goals and deadlines.
• To ideate and execute staff welfare measures within Budget as per directives.
• Adherence to statutory compliances like Shop and establishment, FSSAI, Electrical inspection, Pest control inspection, Labour Inspection, Fire & Safety Standards etc.
• Liasoning with Local Government authorities of Municipal corporation, telephone, electricity board, police, RTO etc.
• Supervising small office renovation/ Restack projects.
• Ensure all Health and Safety procedures are implemented according to Company standards.
• Review services offered & obtain feedback from internal & external customers on an ongoing basis and contribute ideas for continued development.
• Contract management.

Team Management

• Train and develop Area managers and vendor staff (as applicable) to maximize performance.
• Accountable for the delivery of their performance management process in line with Company procedures.
• Lead and inspire individuals to develop a highly motivated, committed team.
• Ensure team receives, understand & adhere to all company policies & procedures.

Job Requirements

• Good Negotiation skills.
• Ability to multi-task.
• Vendor data management skills.
• Good Interpersonal skills and ability to work in teams.
• Excellent Communication Skills.
• Proficiency in MS-Office.
• Good understanding of facilities management, maintenance services and managing vendors.
• Graduate with minimum 6 years of work experience in administration.