Recruitment Coordinator

Mastek; Mumbai; On-site; INR 500,000 - 900,000; Full time

Job summary

Mastek is seeking a Recruitment Coordinator to support the recruitment team with permanent hires and contractors. You will manage coordination, onboarding, compliance, and documentation from offer through joining, across UK-based processes.

The role requires proactive individuals who can handle multiple priorities in a fast-paced environment, with strong communication and attention to detail. UK business hours familiarity is important.

Qualifications

• 2-3 years of recruitment coordination, operations, or HR admin experience.
• Strong understanding of recruitment, onboarding, and compliance processes.
• Excellent organisation and attention to detail.
• Strong written and verbal communication with UK stakeholders.
• Comfortable with UK business hours.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Self-motivated, proactive, and able to work independently.
• Strong problem-solving and process-management skills.
• Proficient with recruitment systems and new technologies.
• Professional, customer-focused engagement with candidates and agencies.
• Experience in IT services, consulting, or technology recruitment.
• Exposure to BPSS, Security Clearance, and Right to Work processes.
• Experience with applicant tracking systems and recruitment technologies.

Responsibilities

• Initiate and coordinate BPSS and Security Clearance processes, including SC transfers.
• Coordinate offers with internal stakeholders and ensure offer documentation is completed.
• Maintain accurate recruitment records and ensure internal systems are kept up to date.
• Coordinate candidate and stakeholder communications throughout onboarding.
• Manage candidate movements through onboarding stages within the ATS.
• Coordinate laptop and equipment requirements for new starters.
• Coordinate Right to Work checks with candidates and agencies.
• Support induction activities and ensure candidates are fully prepared for their start date.
• Ensure signed contracts and documentation are accurately stored and maintained.
• Manage contractor invoicing and related administration.
• Maintain and update the employee referral portal and provide administrative support where required.
• Manage contractor renewals and coordinate contractor offboarding activities.
• Work closely with recruiters, candidates, agencies, HR, Finance, and hiring managers to ensure a seamless recruitment process.
• Identify process improvements and proactively resolve administrative issues to enhance efficiency and candidate experience.

Skills

Recruitment coordination

Communication skills

Time management

Multi-tasking

Independent working

Problem solving

Tools

Applicant Tracking Systems

Recruitment Technologies

Job description

Mastek is a trusted technology partner delivering digital engineering, cloud, data, AI, and enterprise solutions to organisations across the public and private sectors. We help clients accelerate digital transformation through innovative technology, deep domain expertise, and a people-first approach.

Our culture is built on collaboration, continuous learning, innovation, and delivering exceptional outcomes for our customers. We are committed to creating an inclusive workplace where individuals can thrive and build rewarding careers.

About the Role

We are looking for a highly organised and proactive Recruitment Coordinator to support our recruitment team with the coordination and administration of permanent hires and contractors.

The role will be responsible for managing recruitment and onboarding activities from offer through to joining, ensuring all compliance, systems, documentation, and administrative requirements are completed accurately and on time.

This is a fast-paced role requiring someone who can manage multiple priorities, navigate processes independently, and communicate confidently with candidates, agencies, recruiters, and internal stakeholders.

Key Responsibilities

• Initiate and coordinate BPSS and Security Clearance (SC) processes, including SC transfers.
• Coordinate offers with relevant internal stakeholders and ensure offer documentation is completed.
• Maintain accurate recruitment records and ensure internal systems are kept up to date.
• Coordinate candidate and stakeholder communications throughout the onboarding process.
• Manage candidate movements through onboarding stages within the ATS.
• Coordinate laptop and equipment requirements for new starters.
• Coordinate Right to Work (RTW) checks with candidates and agencies.
• Support induction activities and ensure candidates are fully prepared for their start date.
• Ensure signed contracts and documentation are accurately stored and maintained.
• Manage contractor invoicing and related administration.
• Maintain and update the employee referral portal and provide administrative support where required.
• Manage contractor renewals and coordinate contractor offboarding activities.
• Work closely with recruiters, candidates, agencies, HR, Finance, and hiring managers to ensure a seamless recruitment process.
• Identify process improvements and proactively resolve administrative issues to enhance efficiency and candidate experience.
• 2-3 years' experience in recruitment coordination, recruitment operations, HR administration, or a similar role.
• Strong understanding of recruitment, onboarding, and compliance processes.
• Highly organised with excellent attention to detail.
• Strong written and verbal communication skills, with confidence communicating directly with UK-based candidates and stakeholders.
• Comfortable working UK business hours.
• Experience managing multiple priorities and deadlines in a fast-paced environment.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Strong problem-solving and process management skills.
• Comfortable using recruitment systems and learning new technologies quickly.
• Professional and customer-focused approach when engaging with candidates, agencies, and internal stakeholders.
• Experience supporting recruitment within an IT services, consulting, or technology organisation.
Exposure to BPSS, Security Clearance, and Right to Work processes.Experience working with applicant tracking systems and recruitment technologies.

Qualifications

• Previous experience within recruitment, HR operations, talent acquisition, or onboarding administration.

Diversity & Inclusion

Mastek is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We welcome applications from candidates of all backgrounds, experiences, and perspectives.

If you require any reasonable adjustments during the recruitment process, please let us know and we will work with you to support your application.