Recruitment Coordinator - Remote

Mintskill HR Solutions LLP

India

Remote

INR 300,000 - 500,000

Full time

14 days+

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Benefits offered by this job

Exposure to senior hiring processes

Collaborative work environment

Hands-on learning opportunities

Job summary

Mintskill HR Solutions LLP is seeking a proactive HR Coordinator to support recruitment operations and client communication. This role involves coordinating with client HR teams, scheduling interviews, and managing candidate progress in a fast-paced environment.

You will help streamline hiring processes for clients in banking and financial services, ensuring timely closures and high client satisfaction while collaborating effectively with internal teams.

Join us for exposure to senior hiring processes and opportunities for hands-on learning!

Qualifications

Excellent communication and interpersonal skills.
Strong organizational and coordination skills.
Ability to multitask and manage multiple job mandates.

Responsibilities

Coordinate client HR teams for candidate feedback.
Schedule and manage interviews with candidates.
Ensure timely updates in ATS and job portals.
Generate weekly and monthly recruitment reports.
Train new team members in internal tools.

Skills

Strong communication and client-handling skills

Attention to detail

Experience in recruitment coordination

Knowledge of ATS systems

Excel proficiency

Tools

Naukri

Google Workspace

CANVA

Job description

Join our growing executive search team! We’re looking for a proactive and detail-oriented HR Coordinator who will support daily recruitment operations, candidate coordination, and client communication. If you're organized, a quick learner, and enjoy multi-tasking in a fast-paced environment, we want to hear from you!

Role Overview

As a Recruitment Coordinator at Mintskill HR Solutions LLP, you will play a critical role in managing client relationships, ensuring smooth recruitment operations, and supporting the internal hiring team. This position focuses on external recruitment coordination for our clients in the banking, financial services, and allied industries. Your responsibilities will ensure timely closures, improve client satisfaction, and streamline candidate life cycles.

Key Responsibilities

1. Client Coordination & Relationship Management

Coordinate with client HR teams to submit shortlisted candidate profiles and obtain timely feedback. Develop a deeper understanding of client hiring preferences by proactively seeking insights on:

Selection history
Interview processes and number of rounds
Factors that contribute to successful closures

Build rapport with clients to encourage continuous inflow of job mandates. Act as the communication bridge for any interview rescheduling, feedback delays, or process clarifications.

2. Candidate Management & Coordination

Schedule and coordinate interviews (Video/Telephonic/Face-to-Face) between clients and shortlisted candidates.
Maintain regular follow-ups with selected candidates until their joining date.
Support onboarding processes by sharing joining formalities, task lists, and document checklists.
Collect and verify candidate documentation and share it with internal stakeholders and client SPOCs.

3. Recruitment Operations & ATS Management

Ensure timely entry and update of all job positions and interview opportunities in the Line-Up application and internal ATS.
Post job openings on LinkedIn and other job portals; track and respond to applications.
Upload and manage candidate data from Naukri, LinkedIn, and other platforms.
Maintain accurate records of selection status, interview attendance, and offer acceptance.
Support the team in maintaining joining trackers, line-up sheets, and master data files.

4. MIS & Reporting

Create and update daily, weekly, and monthly MIS reports for candidate status, client feedback, selection ratios, and joining status.
Generate and share recruitment performance matrices such as LAP - Line-up Application Performance.
Provide recruitment marketing support by sharing performance highlights, job branding content, and candidate success stories.

5. Internal Team Support & Coordination

Serve as the go-to person for resolving internal team queries related to candidate progress, client feedback, and onboarding instructions.
Ensure recruitment consultants regularly update ATS and Line-up systems with real-time data.
Share consolidated status updates with team leads and management to facilitate decision-making and forecasting.

6. Training & Tools Onboarding

Train new team members and joiners on using internal tools like ATS, Naukri RMS, WhatsApp API, and Google Sheets.
Support internal documentation and knowledge sharing to ensure process standardization.

Skills & Qualifications

Strong communication and client-handling skills.
Attention to detail and proficiency in managing multiple open roles simultaneously.
Experience in recruitment coordination or client servicing in a consultancy/executive search firm preferred.
Knowledge of ATS systems, job portals (e.g., Naukri, LinkedIn), Google Workspace and CANVA designing tool.
Excel proficiency for MIS and performance tracking.
Ability to multitask and manage internal and external stakeholders efficiently.

Requirements

Excellent communication and interpersonal skills for effective client and candidate interaction.
Strong organizational and coordination skills with attention to detail.
Ability to multitask and manage multiple job mandates across clients and functions.
Proficiency in tools like ATS, MS Excel/Google Sheets, and job portals.
Create job posters using CANVA.
Team-oriented approach with a proactive mindset.
Important Note: The stipend will be released only after completion of a minimum of 60 working days. No stipend or internship letter will be paid if the candidate discontinues the internship before completing 60 working days.

Why Join Us?