Recruitment & Administrative Specialist

Clerk-Tech; India; Remote; INR 300,000 - 500,000; Full time

Job summary

Clerk-Tech is seeking a Recruitment & Administrative Specialist to manage end-to-end recruitment and provide essential HR administrative support in a remote India-based environment.

You will source candidates, screen resumes, coordinate interviews, and maintain databases, with a focus on timely communication and accuracy across multiple tasks.

Qualifications

• 2-5 years of experience in recruitment, HR coordination, and admin support.
• Strong candidate sourcing, resume screening, and interview coordination.
• Excellent written and verbal English communication.
• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint and Outlook, or Google Workspace.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Good follow-up, time management, and problem-solving skills.
• Ability to work independently in a remote environment.

Responsibilities

• Handle end-to-end recruitment processes from posting to selection.
• Source candidates via job portals, LinkedIn, and networks.
• Screen resumes and conduct initial screening calls.
• Coordinate interviews with candidates and hiring managers.
• Maintain candidate databases and trackers.
• Prepare recruitment reports and track hiring metrics.
• Manage calendars, meetings, and appointments.
• Prepare and organize employee records and onboarding documents.
• Assist onboarding and HR administrative tasks.
• Handle emails, data entry, and record management.
• Coordinate with internal departments to complete admin tasks.

Skills

Candidate sourcing

Resume screening

Interview coordination

English communication

MS Office / Google Workspace

Organizational skills

Time management

Attention to detail

Remote work capability

Tools

Excel

Word

PowerPoint

Outlook

Google Workspace

Job description

Job Title: Recruitment & Administrative Specialist

Key Responsibilities

Recruitment & Talent Acquisition

• Manage the end-to-end recruitment process, from job posting and candidate sourcing to screening and selection.
• Source candidates through job portals, LinkedIn, professional networks, and other recruitment channels.
• Review resumes, conduct initial screening calls, and assess candidates against job requirements.
• Coordinate interviews between candidates, hiring managers, and clients.
• Maintain candidate databases and update recruitment trackers regularly.
• Follow up with candidates and hiring managers to ensure timely communication throughout the recruitment process.
• Assist with reference checks, background verification, offer letters, and onboarding documentation.
• Prepare recruitment reports and track key hiring metrics.

Administrative Support

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, organize, and maintain employee records, agreements, and other documentation.
• Assist with onboarding, employee coordination, and HR-related administrative tasks.
• Handle emails, data entry, document preparation, and record management.
• Maintain spreadsheets, trackers, and internal databases with accurate information.
• Coordinate with internal departments to ensure administrative tasks are completed on time.
• Support other operational activities as required.

Required Qualifications & Skills

• 2-5 years of experience in recruitment, HR coordination, and administrative support.
• Strong knowledge of candidate sourcing, resume screening, and interview coordination.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office, particularly Excel, Word, Powerpoint and Outlook, or Google Workspace.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Good follow-up, time management, and problem-solving skills.
• Ability to work independently in a remote environment.