Admin & Travel Desk Associate

Equentis Wealth Advisory; Mumbai; On-site; INR 400,000 - 580,000; Full time

Job summary

Equentis Wealth Advisory in Mumbai is seeking an Admin & Travel Desk Associate to oversee day-to-day administrative tasks and end-to-end travel coordination for employees, leadership, and visitors. The role requires strong communication, meticulous attention to detail, and the ability to manage multiple requests in a fast-paced corporate environment, while ensuring adherence to company policies.

Experience in travel coordination and office administration is preferred to support HR and leadership

Qualifications

• Well-organized, proactive, and presentable Admin & Travel Desk experience preferred.
• Excellent communication and coordination skills.
• Ability to manage multiple requests in a fast-paced corporate environment.

Responsibilities

• Coordinate end-to-end domestic and international travel arrangements.
• Manage flight, hotel, cab bookings and changes.
• Maintain travel itineraries and communicate booking details.
• Ensure travel aligns with company policies and budgets.
• Coordinate with travel agencies, hotels, airlines, and vendors.
• Manage office administration and facility coordination.
• Support HR and leadership with ad-hoc administrative tasks.
• Oversee meetings, visitor management, and conference room bookings.

Skills

Organizational skills

Communication

Coordination

Travel coordination

Job description

Function: Administration / Travel Desk

Location: Mumbai

Experience: 27 Years

Employment Type: Full-Time

About the Role

We are looking for a well-organized, proactive, and presentable Admin & Travel Desk Associate to manage day-to-day administrative activities along with end-to-end travel coordination for employees, leadership, and business visitors.

The ideal candidate should have excellent communication and coordination skills, strong attention to detail, and the ability to manage multiple requests efficiently in a fast-paced corporate environment.

Travel Desk Management

• Coordinate end-to-end domestic and international travel arrangements, including flights, hotels, cabs, and other transportation.
• Manage travel bookings, cancellations, rescheduling, and modifications.
• Coordinate travel requirements for senior management, employees, and business visitors.
• Maintain travel itineraries and ensure timely communication of booking details.
• Coordinate with travel agencies, hotels, airlines, and cab vendors.
• Maintain travel records, invoices, and expense documentation.
• Support employees with travel-related queries and last-minute changes.
• Ensure travel arrangements are aligned with company policies and budgets.

Administration

• Handle day-to-day office administration and coordination activities.
• Coordinate with housekeeping, security, pantry, maintenance, courier, and other facility vendors.
• Manage office supplies, stationery, and administrative inventory.
• Coordinate meetings, visitor management, and conference room arrangements.
• Assist in organizing internal meetings, events, employee engagements, and other office activities.
• Maintain administrative records and documentation.
• Support the HR and leadership teams with ad-hoc administrative requirements.