Receptionist

RELIABLE SPACES PRIVATE LIMITED; Navi Mumbai; On-site; INR 350,000 - 500,000; Full time

Job summary

RELIABLE SPACES PRIVATE LIMITED is seeking a Front Office Executive to manage our reception area and support travel logistics for our corporate clients. You will greet visitors, answer calls, route messages, and maintain a professional, brand-aligned front desk.

The role also handles travel bookings and itineraries, coordinating domestic and international trips while adapting to schedule changes. The ideal candidate brings 4–5 years of front office or receptionist experience, a Bachelor's degree

Qualifications

• Minimum 4-5 years of experience as Front Office Executive or Corporate Receptionist.
• Bachelor’s degree in any stream.
• Proficiency in MS Office (Word, Excel, Outlook); familiarity with travel booking platforms preferred.
• Good verbal communication and telephone etiquette.

Responsibilities

• Greet visitors and manage a professional, welcoming reception.
• Handle central switchboard and take precise messages.
• Keep reception area clean, organized, and brand-compliant.
• Sort, record, and distribute daily mail and packages.
• Ensure meeting rooms are ready and presentable.
• Coordinate domestic and international travel arrangements and build itineraries.
• Manage travel changes, cancellations, and delays.
• Liaise with travel suppliers to secure competitive rates.

Skills

Communication skills

Telephone etiquette

Education

Bachelor's degree (any stream)

Tools

MS Office

Travel booking platforms

Job description

Job Description: Front Office Executive / Receptionist

Position Overview

We are seeking a professional, highly organized Front Office Executive to manage our reception area. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming environment.

Key Responsibilities

1. Front Desk & Reception Management

• Greet visitors, clients, and vendors with a professional and warm demeanor.
• Manage the central switchboard, routing incoming calls and taking precise messages.
• Maintain a clean, organized, and brand-compliant reception area at all times.
• Sort, record, and distribute daily mail, courier deliveries, and incoming packages.
• Oversee office facility aesthetics, ensuring visitor meeting rooms are ready and presentable.

2. Corporate Travel Coordination & Logistics

• Coordinate domestic and international travel arrangements, including flights, hotel accommodations.
• Build, verify, and distribute detailed travel itineraries.
• Manage real-time changes, cancellations, and travel adjustments due to delays or schedule updates.
• Liaise directly with corporate travel suppliers, airlines, and hospitality groups to secure competitive rates.

Requirements & Qualifications

• Experience: Minimum 4-5 years of experience as a Front Office Executive, Corporate Receptionist. Additional experience in managing corporate travel will be added advantage.
• Education: Bachelor’s degree in any stream.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with travel booking platforms is preferred.
• Communication: Good verbal communication skills and telephone etiquette.