Receptionist

TAC Security; Mohali; On-site; INR 279,000 - 424,000; Full time

Job summary

TAC Security in Mohali, Punjab, is seeking a well-organized Receptionist cum Front Desk & Admin Executive to manage front desk operations, calendar management, travel arrangements, ticket bookings, and general administrative duties.

The ideal candidate will have strong communication skills, a professional demeanor, and the ability to coordinate multiple tasks efficiently, ensuring a smooth office workflow and excellent visitor experience.

Qualifications

• Graduate in any discipline.
• 13 years of experience in reception, front desk, office administration, or travel coordination.
• Excellent verbal and written communication skills.
• Proficiency in MS Office, particularly Outlook, Excel, and calendar management tools.
• Knowledge of flight and hotel booking platforms and travel coordination.
• Strong organizational, multitasking, and time-management skills.
• Professional appearance, a customer-focused attitude, and attention to detail.
• Ability to handle confidential information and coordinate with multiple stakeholders.

Responsibilities

• Front Desk Management: Welcome visitors, manage calls, inquiries, and maintain a professional reception area.
• Calendar Management: Schedule and coordinate meetings, manage appointments, maintain calendars, and send reminders.
• Travel Management: Coordinate domestic and international travel arrangements, including flight/train bookings, hotels, and local transport.
• Ticketing & Bookings: Handle travel bookings, cancellations, and rebookings.
• Administrative Support: Manage office supplies, records, documentation, and day-to-day administration.
• Meeting Coordination: Arrange rooms, coordinate with teams and visitors, ensure requirements are met.
• Communication & Coordination: Handle emails, couriers, and vendor/client communications.
• Record Maintenance: Maintain travel records, booking details, visitor logs, invoices.
• Additional Responsibilities: Provide general admin support to management and other tasks as required.

Skills

Front desk operations

Calendar management

Travel coordination

Communication skills

Organizational skills

Education

Graduate in any discipline

Tools

MS Office

Job description

Receptionist cum Front Desk & Admin Executive

Location: Mohali, Punjab
Department: Administration
Job Type: Full-Time

Job Summary

We are looking for a well-organized, professional, and detail-oriented Receptionist cum Front Desk & Admin Executive to manage front desk operations, calendar management, travel arrangements, ticket bookings, and general administrative responsibilities. The ideal candidate should have strong communication skills, a professional attitude, and the ability to coordinate multiple tasks efficiently.

Key Responsibilities

• Front Desk Management: Welcome and assist visitors, manage incoming calls, handle inquiries, and ensure a professional reception area.
• Calendar Management: Schedule and coordinate meetings, manage appointments, maintain calendars, and send meeting reminders to senior management and team members.
• Travel Management: Coordinate domestic and international travel arrangements, including flight and train bookings, hotel reservations, and local transportation.
• Ticketing & Bookings: Handle travel ticket bookings, cancellations, rescheduling, and related documentation.
• Administrative Support: Manage office supplies, maintain records, handle documentation, and support day-to-day office administration.
• Meeting Coordination: Arrange meeting rooms, coordinate with internal teams and external visitors, and ensure all meeting requirements are in place.
• Communication & Coordination: Handle emails, courier services, and communication with vendors, clients, and employees.
• Record Maintenance: Maintain travel records, booking details, visitor logs, invoices, and other administrative documents.
• Additional Responsibilities: Provide general administrative support to management and perform other office-related tasks as required.

Required Skills & Qualifications

• Graduate in any discipline.
• 13 years of experience in reception, front desk, office administration, or travel coordination.
• Excellent verbal and written communication skills.
• Proficiency in MS Office, particularly Outlook, Excel, and calendar management tools.
• Knowledge of flight and hotel booking platforms and travel coordination.
• Strong organizational, multitasking, and time-management skills.
• Professional appearance, a customer-focused attitude, and attention to detail.
• Ability to handle confidential information and coordinate with multiple stakeholders.

Preferred Candidate Profile

A proactive and dependable professional who can independently manage front desk operations, executive calendars, travel bookings, ticketing, and routine administrative activities with minimal supervision.