Front Desk Executive

VT Netzwelt Pvt. Ltd.; Mohali; On-site; INR 180,000 - 300,000; Full time

Job summary

VT Netzwelt Pvt. Ltd. seeks a proactive Front Desk Executive to manage the reception area, greet visitors, handle calls, and coordinate meeting room bookings. The role requires a professional demeanor and strong communication skills in English and Hindi, with Punjabi a plus.

Ideal candidates will maintain records, support admin tasks, and collaborate with security and HR teams to ensure a smooth, welcoming office environment.

Qualifications

• Graduate in any discipline; relevant certification will be an advantage.
• 1–3 years of Front Desk/Reception/Administration experience.
• Excellent verbal and written communication skills.
• Professional appearance and positive attitude.
• Good command of English and Hindi; Punjabi advantageous.

Responsibilities

• Manage the front desk/reception area and maintain it professionally at all times.
• Greet and assist visitors, clients, candidates, and employees politely.
• Handle incoming calls and direct them to the appropriate person/department.
• Maintain visitor records and follow security/access procedures.
• Coordinate meeting room bookings and ensure rooms are prepared before meetings.
• Assist with refreshments and other arrangements for visitors and meetings.
• Maintain reception-related records and daily reports.
• Support Admin/HR with basic coordination activities.

Skills

Communication skills

Time management

Organizational skills

Multitasking

MS Office

Email communication

Education

Graduate in any discipline

Tools

Google Docs

Google Sheets

Outlook

Job description

We are seeking a professional and well-organized Front Desk Executive to manage reception operations and support day-to-day administrative activities. The ideal candidate will handle visitor interactions, incoming calls, courier management, and meeting room coordination while ensuring a welcoming and professional front-office environment.

Key Responsibilities

Manage the front desk/reception area and ensure it is maintained professionally at all times.

Greet and assist visitors, clients, candidates, and employees in a polite and professional manner.

Handle incoming calls and direct them to the appropriate person or department.

Maintain visitor records and follow company security and access-control procedures.

Coordinate with the security team regarding visitor entry and exit.

Manage incoming and outgoing courier and dispatch activities, including maintaining records.

Receive and distribute documents, parcels, and other deliveries.

Coordinate meeting room bookings and ensure meeting rooms are properly arranged before meetings.

Assist with refreshments, tea/coffee, and other arrangements for visitors and meetings.

Maintain reception-related records, registers, and daily reports.

Coordinate with the Admin team for office requirements and general administrative activities.

Support employee and visitor queries at the reception desk.

Assist HR/Admin with basic coordination activities when required.

Ensure reception displays, company information, and other front-office materials are properly maintained.

Maintain confidentiality of company and visitor information.

Follow all company security, safety, and administrative policies.

Graduate in any discipline; relevant certification will be an advantage.

1-3 years of experience in Front Desk, Reception, Administration.

Excellent verbal and written communication skills.

Professional appearance and positive attitude.

Basic knowledge of MS Office (Word, Excel,Google Doc,Google Spreadsheet Outlook) and email communication.

Good organizational and time-management skills.

Ability to handle multiple tasks and priorities.

Should be polite, confident, and professional while interacting with employees and visitors.

Good command of English and Hindi; knowledge of Punjabi would be an advantage.

Preferred Skills

Well-groomed and presentable.

Punctual and disciplined.

Able to work independently as well as coordinate with different departments.

Comfortable working in a fast-paced IT/corporate office environment

Should have a proactive approach and willingness to support administrative activities.

About the Team

Our Admin team plays a vital role in ensuring smooth day-to-day office operations and maintaining a professional, organized, and welcoming workplace. The team focuses on efficient coordination, employee and visitor support, and maintaining office standards. We foster a collaborative and supportive environment that values professionalism, accountability, and teamwork to ensure seamless administrative operations and a positive workplace experience.

Why Join Us

Collaborative, growth-oriented, and learning-driven work environment

Strong focus on career development and continuous upskilling

Exposure to modern technologies, tools, and best practices

Job Summary

Job title

Front Desk Executive

Department

Admin

Location

Employment Type

Full Time

Experience Required

1 to 3 years

Working Model

Join the team of innovators who are turning challenges into meaningful change.