Qualified Company Secretary

TMF Group; Bengaluru; On-site; INR 450,000 - 650,000; Full time

Job summary

TMF Group is seeking a qualified Company Secretary with 21 months of Management Training to handle board and regulatory filings in Bangalore. You will prepare agendas, review minutes, and coordinate meetings, while ensuring timely MCA filings and compliance.

Ideal candidates will have basic MCA filing knowledge, MS Office proficiency, and familiarity with statutory registers. The role involves liaising with regulators and maintaining statutory records for allocated clients.

Qualifications

• Knowledge of the Companies Act, 2013 and RBI/FEMA regulations.
• Candidate must have completed 21 months of Management Training.
• Graduate professional holding the Company Secretary qualification.
• Working knowledge of MCA filings and secretarial compliances.
• Proficiency in Microsoft Office applications.
• Familiarity with statutory registers, board processes, and regulatory documentation.

Responsibilities

• Prepare agendas, notices, and draft minutes for Board Meetings, Committee Meetings, and Shareholders' Meetings for review by the reporting manager.
• Coordinate and assist in conducting Board Meetings, Committee Meetings, and General Meetings.
• Prepare, review, and file statutory forms including DIR-12, AOC-4, MGT-7, DPT-3, KYC filings, and other routine regulatory filings.
• Liaise with the Ministry of Corporate Affairs (MCA) and other regulatory authorities for routine compliance matters.
• Maintain and update statutory registers and corporate records for allocated clients in a timely manner.
• Assist in preparing and maintaining compliance calendars, checklists, status trackers, and lists of open matters for clients.
• Ensure annual compliance activities and statutory filings are completed within prescribed timelines.
• Maintain executed original documents and corporate records in both physical and electronic formats.
• Ensure proper indexing, archiving, retrieval, and safe custody of client documents.
• Update master trackers and compliance dashboards upon completion of filings and compliance activities.
• Communicate with clients, internal teams, regulators, and external vendors regarding compliance matters.
• Coordinate with administration teams for stamp duty payments, courier dispatches, notarization, and related activities.
• Support inter-departmental and cross-functional coordination as required.
• Visit and coordinate with ROC, RBI, MCA e-Governance Cell, PAN authorities, Stamp Duty Offices, and other regulatory bodies whenever required.
• Follow up on filings, approvals, compliance submissions, and regulatory correspondence.

Skills

Knowledge of Companies Act

RBI/FEMA regulations

Secretarial documentation

MS Office

Communication skills

Education

CS qualification

21 months Management Training completed

Tools

MS Office

Job description

We never ask for payment as part of our selection process, and we always contact candidates via our corporate accounts and platforms. If you are approached for payment, this is likely to be fraudulent. Please check to see whether the role you are interested in is posted on our career website.

About TMF Group

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world. As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, we actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

-Candidates who are from Bangalore or are already based out of Bangalore would be preferred.

Key Responsibilities:

• Prepare agendas, notices, and draft minutes for Board Meetings, Committee Meetings, and Shareholders' Meetings for review by the reporting manager.
• Coordinate and assist in conducting Board Meetings, Committee Meetings, and General Meetings.
• Prepare, review, and file statutory forms including DIR-12, AOC-4, MGT-7, DPT-3, KYC filings, and other routine regulatory filings.
• Liaise with the Ministry of Corporate Affairs (MCA) and other regulatory authorities for routine compliance matters.
• Maintain and update statutory registers and corporate records for allocated clients in a timely manner.
• Assist in preparing and maintaining compliance calendars, checklists, status trackers, and lists of open matters for clients.
• Ensure annual compliance activities and statutory filings are completed within prescribed timelines.
• Maintain executed original documents and corporate records in both physical and electronic formats.
• Ensure proper indexing, archiving, retrieval, and safe custody of client documents.
• Update master trackers and compliance dashboards upon completion of filings and compliance activities.
• Communicate with clients, internal teams, regulators, and external vendors regarding compliance matters.
• Coordinate with administration teams for stamp duty payments, courier dispatches, notarization, and related activities.
• Support inter-departmental and cross-functional coordination as required.
• Visit and coordinate with ROC, RBI, MCA e-Governance Cell, PAN authorities, Stamp Duty Offices, and other regulatory bodies whenever required.
• Follow up on filings, approvals, compliance submissions, and regulatory correspondence.

Required Skills & Qualifications:

• Sound knowledge of the Companies Act, 2013 and RBI/FEMA regulations.
• Candidate must have successfully completed the 21-months of Management Training.
• Graduate professional holding the Company Secretary qualification.
• Working knowledge of MCA filings and secretarial compliances.
• Proficiency in Microsoft Office applications.
• Familiarity with statutory registers, board processes, and regulatory documentation.