Purchasing Executive

ALBANS PROJECTS PRIVATE LIMITED; Mumbai; On-site; INR 300,000 - 540,000; Full time

Job summary

ALBANS PROJECTS PRIVATE LIMITED, Mumbai-based, is seeking a full-time Purchasing Executive to manage end-to-end procurement for furniture projects. You will coordinate with suppliers, review requisitions, prepare POs, and align procurement with project timelines.

The role requires 6 months to 2 years in Purchase/Procurement, strong MS Excel skills, and excellent written and verbal communication, plus the ability to multi-task across design, project, and accounts teams.

Qualifications

• 6 months to 2 years of experience in Purchase/Procurement.
• Good knowledge of MS Excel.
• Excellent written and verbal communication skills.
• Strong coordination and follow-up skills.
• Ability to manage multiple tasks and work with different departments.

Responsibilities

• Handle end-to-end purchasing activities including requisitions, PO processing, and supplier coordination.
• Source vendors, negotiate prices and terms, monitor inventory to avoid delays.
• Collaborate with project, design, and operations teams on procurement schedules.
• Track supplier performance and resolve order/invoice discrepancies.
• Support procurement process improvements.

Skills

MS Excel proficiency

Communication skills

Coordination & follow-up

Multi-tasking

Job description

Company Description

ALBANS PROJECTS PRIVATE LIMITED is an innovative, value-driven company specializing in loose furniture supply for offices and hospitality environments. The organization designs and manufactures a wide range of office and related furniture, covering reception, conference rooms, cafeterias, meeting rooms, board rooms, and customized solutions for ideal workplaces. It operates its own factories and sources furniture from leading manufacturers in Europe, China, and Southeast Asia, including hospitality furniture with live cooking stations and trolleys. Headquartered in Mumbai with branches in Bangalore, Hyderabad, Pune, Chennai, and Delhi, the company is committed to quality, value, trust, and reliability. ALBANS PROJECTS PRIVATE LIMITED continues to seek new projects, innovations, and partnerships to grow mutually profitable business relationships.

Role Description

This is a full-time, on-site Purchasing Executive role based in Mumbai. The Purchasing Executive will manage end-to-end purchasing activities, including receiving and reviewing purchase requisitions, preparing and processing purchase orders, and coordinating with suppliers to ensure timely delivery of furniture and related materials. The role involves sourcing vendors, negotiating prices and terms, maintaining accurate records of purchases, and monitoring inventory levels to avoid shortages or delays in project execution. The Purchasing Executive will collaborate closely with project, design, and operations teams to align procurement schedules with business requirements and quality standards. The role also includes tracking vendor performance, resolving discrepancies in orders or invoices, and supporting continuous improvement in procurement processes.

Key Responsibilities

• Coordinate and follow up with vendors for production updates and quality checks.


• Prepare BOQs and quotations based on client requirements.


• Coordinate with the Sales team for quotations and order confirmations.


• Prepare and process Purchase Orders (POs) for suppliers.


• Coordinate with the Accounts team for supplier payments and invoicing.


• Work closely with the Logistics team to ensure timely dispatches.


• Coordinate with clients regarding product and order requirements.


• Visit client locations for fabric, swatch and colour confirmations.

Requirements

• 6 months to 2 years of relevant experience in Purchase / Procurement.


• Good knowledge of MS Excel.


• Excellent written and verbal communication skills.


• Strong coordination and follow-up skills.


• Ability to manage multiple tasks and work with different departments.