Purchase Executive

Xiphias Software Technologies; Bengaluru; On-site; INR 450,000 - 650,000; Full time

Job summary

Xiphias Software Technologies in Bengaluru seeks a Purchase Executive to manage end-to-end procurement for software and hardware integration projects. You will handle vendor development, sourcing, negotiations, PO creation, and material follow-up to ensure timely availability of materials.

Ideal candidates have 3-6 years of experience in IT hardware, electronics procurement, and manufacturing supply chains; strong negotiation skills and proficiency in Excel/Sheets are required.

Qualifications

• Experience in end-to-end procurement for IT hardware, electronics, and manufacturing materials.
• Strong vendor development and vendor management capabilities are required.
• Excellent negotiation and commercial skills for price, terms, and delivery.
• Knowledge of procurement processes and purchase documentation is essential.
• Proficient with MS Excel or Google Sheets for MIS and reporting.

Responsibilities

• Manage the complete procurement cycle from requisition to delivery.
• Source IT hardware, electronic components, kiosk materials, peripherals, and related items.
• Identify and evaluate reliable vendors and negotiate terms including price and delivery.
• Prepare and release Purchase Orders based on approved requirements.
• Coordinate with internal departments to fulfill procurement needs.

Skills

Vendor development

Vendor management

Negotiation

Procurement processes

MS Excel / Google Sheets

Communication skills

Problem solving

Attention to detail

Multitasking

Education

Any Graduate / Diploma in Procurement, Supply Chain, Commerce, Business Administration, Engineering

Job description

Position: Purchase Executive
Department: Purchase / Procurement
Experience: 3-6 Years
Location: Bangalore, Karnataka
Employment Type: Full-Time
Industry: IT / Hardware / Manufacturing / System Integration

We are looking for an experienced Purchase Executive to manage end-to-end procurement activities for our software, hardware integration, and interactive kiosk manufacturing operations. The candidate will be responsible for vendor development, sourcing, commercial negotiation, purchase orders, material follow-up, cost optimization, and ensuring timely availability of materials.

Key Responsibilities

• Manage the complete procurement cycle from purchase requisition to material delivery.
• Source and procure IT hardware, electronic components, electrical/mechanical items, kiosk materials, peripherals, and general requirements.
• Identify, evaluate, negotiate with, and develop reliable vendors and suppliers.
• Obtain and compare quotations from multiple suppliers and negotiate price, quality, credit terms, warranty, and delivery schedules.
• Prepare and release Purchase Orders (POs) based on approved requirements.
• Follow up with vendors to ensure timely delivery as per project and production requirements.
• Coordinate with Production, Engineering, IT, Stores, Accounts, and other departments for procurement requirements.
• Coordinate with Stores/Production for material receipt, quantity verification, and quality issues.
• Handle shortages, damaged materials, replacements, returns, and warranty-related vendor issues.
• Monitor pending POs and ensure timely closure.
• Maintain updated vendor database, quotation records, PO records, invoices, and procurement documentation.
• Coordinate with Accounts for invoice verification, payment follow-up, and vendor reconciliation.
• Negotiate with existing and new vendors to achieve cost savings and better commercial terms.
• Identify alternative vendors and equivalent materials to reduce dependency and procurement risks.
• Monitor market prices and supplier trends for regularly purchased materials.
• Maintain proper procurement records and prepare Purchase MIS, pending PO reports, vendor comparison statements, and cost reports.
• Ensure procurement is carried out according to approved specifications, budgets, and company policies.

Preferred Procurement Experience

Experience in purchasing any of the following will be highly preferred:

• IT hardware and computer components
• Electronic components
• Motherboards and display units
• Touchscreens
• Thermal printers
• Barcode scanners
• Payment terminals
• Biometric devices
• Webcams and other peripherals
• Networking equipment
• Electrical and mechanical components
• Kiosk fabrication materials
• Manufacturing materials and consumables

Required Skills

• Strong vendor development and vendor management skills
• Excellent negotiation and commercial skills
• Good knowledge of procurement processes and purchase documentation
• Experience in IT hardware / electronics / manufacturing procurement
• Strong follow-up and coordination skills
• Good knowledge of MS Excel / Google Sheets
• Ability to analyze quotations and identify cost-effective options
• Good communication and interpersonal skills
• Strong problem-solving and decision-making abilities
• Ability to manage multiple purchase requirements simultaneously
• Attention to detail and ability to work within deadlines

Qualification

• Any Graduate / Diploma in Procurement, Supply Chain, Commerce, Business Administration, Engineering, or a related field.
• 3-6 years of relevant experience in Purchase / Procurement.
• Experience in IT hardware, electronics, manufacturing, system integration, or engineering procurement will be an added advantage.

Key Performance Indicators (KPIs)

• Timely procurement and delivery of materials
• Purchase cost savings and effective negotiation
• Vendor quality and delivery performance
• Reduction in procurement delays
• Timely PO processing and closure
• Availability of critical materials
• Development of reliable alternate vendors
• Accuracy of procurement documentation and MIS
• Effective vendor issue resolution