Purchases Executive

Altraize; Kerala; On-site; INR 600,000 - 900,000; Full time

Job summary

Altraize in Bangalore seeks a Procurement Specialist to manage requisitions, raise SAP POs, and source lighting components. You will collect quotes, negotiate terms, and ensure GST-compliant records while coordinating with QC, Stores, Accounts, and Production. 3–5 years in lighting/manufacturing procurement is preferred.

The role reports to the Purchase Director and involves handling multiple orders and vendor onboarding within a full-time, on-site setting at Kumbalgodu.

Qualifications

• Good knowledge of purchase processes, PO management and vendor follow-up.
• Working knowledge of SAP (MM module preferred) and MS Excel.
• Understanding of lighting components, electrical/electronic parts, fabrication materials and job work.
• Basic knowledge of GST, invoicing and purchase documentation.
• Good negotiation, coordination and follow-up skills.
• Ability to handle multiple orders and urgent requirements under tight timelines.
• Ability to supervise and guide a small team.

Responsibilities

• Review purchase requisitions from Design, Engineering, Production, Stores, HR daily, and raise purchase orders in SAP as per approved rates and PO limits.
• Source and procure lighting components and finished goods from reliable vendor
• Collect quotations, prepare comparison statements and recommend vendors for approval.
• Negotiate prices, payment terms, and delivery schedules within approved limits to ensure cost-effective procurement.
• Follow up with vendors every day on order confirmation, dispatch and delivery dates for open POs.
• Coordinate with QC on inward inspection, rejections, replacements and debit notes.
• Coordinate with Stores on material receipt, GRN and shortages.
• Make sure all purchase entries, invoices and documents in SAP are accurate and complete.
• Track pending POs, delayed deliveries and urgent project requirements weekly, and escalation risks to the Purchase – Director.
• Check stock levels of regular and critical items weekly with Stores, and plan reorders.
• Share weekly vendor payment requirements with Accounts and follow up on vendor invoice queries.
• Prepare monthly reports on purchases, savings, open orders, delivery performance and rejections.
• Identify new vendors for regular items and support the Director in evaluation and onboarding.
• Review vendor performance monthly on quality, delivery and price, and maintain the vendor database.
• Ensure purchase documentation is GST-compliant and audit-ready.
• Support supplier evaluation and manage supplier relationships, with a focus on the lighting industry.
• Support the Accounts, Design, and Production Teams by providing required procurement data.

Skills

Purchase processes

PO management

MS Excel

Lighting components

GST & invoicing

Negotiation

Team supervision

Multi-order handling

Education

Diploma/Degree in SCM

Commerce/Business related

Tools

SAP MM

MS Excel

Job description

Key Responsibilities

• Review purchase requisitions from Design, Engineering, Production, Stores, HR daily, and raise purchase orders in SAP as per approved rates and PO limits.
• Source and procure lighting components and finished goods from reliable vendor
• Collect quotations, prepare comparison statements and recommend vendors for approval.
• Negotiate prices, payment terms, and delivery schedules within approved limits to ensure cost-effective procurement.
• Follow up with vendors every day on order confirmation, dispatch and delivery dates for open POs.
• Coordinate with QC on inward inspection, rejections, replacements and debit notes.
• Coordinate with Stores on material receipt, GRN and shortages.
• Make sure all purchase entries, invoices and documents in SAP are accurate and complete.
• Track pending POs, delayed deliveries and urgent project requirements weekly, and escalation risks to the Purchase – Director.
• Check stock levels of regular and critical items weekly with Stores, and plan reorders.
• Share weekly vendor payment requirements with Accounts and follow up on vendor invoice queries.
• Prepare monthly reports on purchases, savings, open orders, delivery performance and rejections.
• Identify new vendors for regular items and support the Director in evaluation and onboarding.
• Review vendor performance monthly on quality, delivery and price, and maintain the vendor database.
• Ensure purchase documentation is GST-compliant and audit-ready.
• Support supplier evaluation and manage supplier relationships, with a focus on the lighting industry.
• Support the Accounts, Design, and Production Teams by providing required procurement data.

Key Responsibilities

• Review purchase requisitions from Design, Engineering, Production, Stores, HR daily, and raise purchase orders in SAP as per approved rates and PO limits.
• Source and procure lighting components and finished goods from reliable vendor
• Collect quotations, prepare comparison statements and recommend vendors for approval.
• Negotiate prices, payment terms, and delivery schedules within approved limits to ensure cost-effective procurement.
• Follow up with vendors every day on order confirmation, dispatch and delivery dates for open POs.
• Coordinate with QC on inward inspection, rejections, replacements and debit notes.
• Coordinate with Stores on material receipt, GRN and shortages.
• Make sure all purchase entries, invoices and documents in SAP are accurate and complete.
• Track pending POs, delayed deliveries and urgent project requirements weekly, and escalation risks to the Purchase – Director.
• Check stock levels of regular and critical items weekly with Stores, and plan reorders.
• Share weekly vendor payment requirements with Accounts and follow up on vendor invoice queries.
• Prepare monthly reports on purchases, savings, open orders, delivery performance and rejections.
• Identify new vendors for regular items and support the Director in evaluation and onboarding.
• Review vendor performance monthly on quality, delivery and price, and maintain the vendor database.
• Ensure purchase documentation is GST-compliant and audit-ready.
• Support supplier evaluation and manage supplier relationships, with a focus on the lighting industry.
• Support the Accounts, Design, and Production Teams by providing required procurement data.

Skills & Requirements

• Good knowledge of purchase processes, PO management and vendor follow-up.
• Working knowledge of SAP (MM module preferred) and MS Excel.
• Understanding of lighting components, electrical/electronic parts, fabrication materials and job work.
• Basic knowledge of GST, invoicing and purchase documentation.
• Good negotiation, coordination and follow-up skills.
• Ability to handle multiple orders and urgent requirements under tight timelines.
• Ability to supervise and guide a small team.

Educational Qualification

• Diploma/Degree in Supply Chain Management, Commerce, Business, or a related field.
• 3-5 years of Experience in procurement within the lighting or manufacturing industry.

Location

Kumbalgodu, Bangalore

Department

Purchase

Reports To

Purchase Director

Experience

3-5 Years

Skills: lighting,sap,procurement