Purchase & Vendor Cordinator

Dermatouch; Ahmedabad District; On-site; INR 300,000 - 420,000; Full time

Job summary

Dermatouch is seeking a Purchase & Vendor Coordinator to own end-to-end purchase orders for raw materials and packaging. You will coordinate with vendors and internal teams to ensure smooth order flow from requirement to closure.

The role requires 1–3 years of experience in purchase coordination, familiarity with FMCG/Pharma/Skincare, and strong Excel/ERP skills. You will track orders, manage multiple vendors, and ensure timely delivery while maintaining accurate records.

Qualifications

• Bachelor's degree in Commerce, Business, Supply Chain, or related field.
• 1–3 years of experience in purchase coordination or procurement operations.
• Experience in FMCG, Pharma, Skincare, Beauty, or D2C preferred.
• Proficiency in MS Excel trackers and basic formulas; Zoho experience is a plus.

Responsibilities

• Take end-to-end ownership of purchase orders from requirement to closure.
• Raise POs based on requirements and share with vendors on time.
• Follow up with vendors on confirmations, production status, dispatch timelines, and delivery schedules.
• Track vendor production for packaging materials, including lead times and approvals.
• Identify delays, escalate, and resolve with vendors and internal teams.
• Maintain PO and order trackers and share status updates with stakeholders.
• Coordinate with Production, Warehouse, Quality, Finance, and Supply Chain teams.
• Coordinate material receipt, GRN, and quality clearance with Warehouse and Quality teams.
• Close orders with invoice matching and handover to Finance.
• Maintain organised vendor records and order documentation.
• Handle multiple orders and vendors without missing deadlines.

Skills

Vendor coordination

Purchase coordination

MS Excel

Tally/ERP

Zoho

Follow-up skills

Communication

Education

Bachelor's degree in Commerce/Business/Supply Chain

Tools

MS Excel

Tally/ERP

Zoho

Job description

We are looking for a Purchase & Vendor Coordinator to take end-to-end ownership of purchase orders for raw materials and packaging materials, and to make sure every order moves smoothly from requirement to closure through strong coordination and follow-ups.

Key Responsibilities

• Take complete ownership of each order through every stage: requirement, PO, vendor confirmation, production, dispatch, delivery, and closure.
• Raise purchase orders based on requirements and share them with vendors on time.
• Follow up proactively with vendors on order confirmations, production status, dispatch timelines, and delivery schedules.
• Track vendor-side production for packaging materials, including artwork approvals, proofs, and lead times.
• Identify delays early, escalate them, and work with vendors and internal teams to resolve them.
• Maintain accurate, up-to-date PO and order trackers, and share regular status updates with stakeholders.
• Coordinate with Production, Warehouse, Quality, Finance, and Supply Chain teams to ensure smooth order flow.
• Coordinate material receipt, GRN, and quality clearance with the Warehouse and Quality teams.
• Close orders by coordinating invoice matching and documentation handover to Finance.
• Maintain organised purchase records, vendor details, and order documentation.
• Handle multiple vendors and orders at the same time without missing deadlines.
  

Requirements

• Bachelor's degree in Commerce, Business, Supply Chain, or a related field.
• 1–3 years of experience in purchase coordination, vendor coordination, or procurement operations.
• Experience in FMCG, Pharma, Skincare, Beauty, or D2C is preferred.
• Proficiency in MS Excel (trackers, basic formulas, reports) and Tally/ERP software; Zoho experience is an added advantage.
• Strong follow-up skills and a sense of ownership over every order handled.
• Good communication and coordination skills with both vendors and internal teams.
• Highly organised, detail-oriented, and proactive.
• Ability to manage multiple orders, vendors, and priorities within deadlines.