Purchasing Executive

Clinikally (YC S22); Gurugram District; On-site; INR 600,000 - 800,000; Full time

Job summary

Clinikally (YC S22) in Mumbai seeks a proactive Purchase Executive to manage procurement for skincare/pharma products. You will source, evaluate vendors, negotiate pricing, and create POs while ensuring quality and on-time delivery.

You will collaborate with Quality, Warehouse, and Finance teams, maintain documentation, and drive cost-saving initiatives and SOP compliance. 2–5 years' experience preferred.

Qualifications

• 2–5 years of relevant experience in Purchase/Procurement; pharma, skincare, cosmetics, FMCG or manufacturing preferred.
• Strong vendor negotiation, communication and follow-up skills.
• Good knowledge of MS Excel, purchase processes and ERP/procurement software; IDS Software is an advantage.
• Strong analytical ability for quotation comparison and costing.
• Understanding of inventory requirements, lead times and purchase planning.
• Detail-oriented with strong documentation and coordination skills.
• Ability to manage multiple purchase requirements and deadlines.

Responsibilities

• Plan and execute procurement of SKU requirements.
• Coordinate with Quality, Warehouse, Finance and other teams on purchase timelines.
• Source and evaluate vendors based on price, quality, lead time and terms.
• Obtain quotations, prepare comparisons, negotiate rates and payment terms.
• Create and process Purchase Orders with required approvals.
• Follow up with vendors for timely delivery and accuracy.
• Coordinate with QA for vendor documentation and material needs.
• Maintain purchase documentation and records.
• Track open POs, deliveries, shortages and vendor issues through closure.
• Support vendor development and cost optimization for critical materials.
• Ensure procurement activities follow SOPs and compliance standards.

Skills

Vendor negotiation

Communication

Analytical ability

Documentation

Cost optimization

Deadline management

Ownership

Process oriented

Team coordination

Multi-tasking

Tools

MS Excel

ERP software

IDS Software

Job description

We are looking for a proactive and detail-oriented Purchase Executive to manage procurement activities for our skincare / pharmaceutical business in Mumbai. The role will be responsible for sourcing and purchasing product, ensuring quality, cost efficiency, timely availability and compliance with company procedures.

Key Responsibilities

• Plan and execute procurement of SKU requirements.
• Coordinate with Quality, Warehouse, Finance and other internal teams to understand purchase requirements and timelines.
• Source and evaluate vendors based on price, quality, lead time, capacity, reliability and commercial terms.
• Obtain quotations, prepare comparative statements, negotiate rates and payment terms, and support cost-saving initiatives.
• Create and process Purchase Orders (POs) and ensure all required approvals and documentation are completed.
• Follow up with vendors to ensure timely delivery of materials as per required quantity, specification and agreed timelines.
• Coordinate with Quality / QA teams for vendor documentation and material-related requirements, where applicable.
• Ensure purchase documentation such as quotations, POs, invoices, vendor records, specifications and supporting documents are properly maintained.
• Track open POs, pending deliveries, shortages, rejections, replacements and other vendor-related issues until closure.
• Support vendor development, alternate sourcing and cost optimization for critical materials.
• Ensure procurement activities follow internal SOPs, quality requirements, compliance standards and

Requirements

• 2–5 years of relevant experience in Purchase / Procurement; pharma, skincare, cosmetics, FMCG or manufacturing experience preferred.
• Strong vendor negotiation, communication and follow-up skills.
• Good knowledge of MS Excel, purchase processes and ERP / procurement software; experience with IDS Software is an advantage.
• Strong analytical ability for quotation comparison, costing and commercial evaluation.
• Good understanding of inventory requirements, lead times, minimum order quantities and purchase planning.
• Detail-oriented with strong documentation and coordination skills.
• Ability to manage multiple purchase requirements and work effectively under deadlines.
• Strong ownership, integrity and a process-oriented approach.

Key Performance Areas

• Timely availability of required materials
• Purchase cost optimization and negotiated savings
• Reduction in stock-out situations and purchase delays
• Accuracy and completeness of purchase documentation
• Vendor quality / service performance and issue resolution