Purchase Executive Trainee

Japfa Comfeed; Pune District; On-site; INR 300,000 - 550,000; Full time

Job summary

PT Japfa Comfeed Indonesia Tbk invites a proactive Purchase Officer to oversee procurement documentation, supplier payments, and vendor management across West/South zones. You will coordinate with plants, suppliers, transporters, and finance teams to ensure timely invoicing and policy compliance, supporting day-to-day purchasing operations.

The role requires strong MS Excel skills and experience with ERP systems, excellent communication, and meticulous record-keeping to maintain traceability and

Qualifications

• Proficiency in MS Excel and ERP systems (SAP/Oracle/Tally or equivalent).
• Strong analytical and reporting skills.
• Excellent coordination and communication abilities.
• Strong attention to detail and documentation management.

Responsibilities

• Procurement & Documentation: coordinate RM, Premixes and other procurement needs.
• Payment Processing: prepare and verify supplier payments and manage transport payments.
• Vendor Management: onboard vendors and maintain MSME records; resolve queries.
• Reporting & Coordination: prepare periodic procurement and payment reports; coordinate with plants, accounts, logistics.
• Reference Sample Management: maintain records and traceability for raw material samples.

Skills

MS Excel

ERP systems

Analytical skills

Reporting skills

Coordination

Communication

Attention to detail

Job description

Job Summary

The Purchase Officer will be responsible for managing procurement-related documentation, supplier payments, vendor management, purchase order processing, and coordination with plants, suppliers, transporters, and finance teams. The role ensures timely processing of invoices, payment documentation, compliance with procurement policies, and efficient support of day-to-day purchasing operations

Key Responsibilities

A) Procurement & Documentation

Coordinate purchase-related activities for Raw Materials (RM), Premixes, and other procurement requirements.

Verify and maintain procurement documentation, including:

• Material Receipt Notes (MRN)
• Weighment Slips
• Delivery Challans
• Supplier Invoices

B) Payment Processing

• Prepare payment slips for Raw Material and Premix suppliers across West and South zones.
• Process supplier payment documentation and ensure timely submission for payment release.
• Coordinate transporter payment processing, including IOC transporter payments.
• Ensure proper verification and approval of documents before forwarding for bill passing and payment processing.

C) Vendor Management

• Ensure proper documentation and compliance for new vendor onboarding.
• Manage and maintain MSME vendor records and related statutory documentation.
• Coordinate with suppliers and internal stakeholders to resolve vendor-related queries.

D) Reporting & Coordination

• Prepare procurement and payment-related reports on a periodic basis.
• Submit reports to management within defined timelines.
• Coordinate with plant teams, accounts, suppliers, and logistics partners for smooth procurement operations.
• Monitor pending payments, documentation status, and supplier follow-ups.

E) Reference Sample Management

• Maintain records and coordinate reference samples for raw materials as required.
• Ensure proper documentation and traceability of sample-related activities.

Required Skills:

• Proficiency in MS Excel and ERP systems (SAP/Oracle/Tally or equivalent).
• Good analytical and reporting skills.
• Excellent coordination and communication abilities.
• Strong attention to detail and documentation management.