Purchase Executive

MATRIX Robotics; Jaipur; On-site; INR 350,000 - 550,000; Full time

Job summary

MATRIX Robotics in Jaipur is seeking a detail-oriented Purchase Executive with 3-4 years of experience to manage procurement activities, vendor coordination, inventory planning, and documentation. The role requires hands-on knowledge of SAP, Tally ERP and basic accounting.

You will negotiate with suppliers, prepare POs in SAP, track orders, coordinate with Stores/Warehouse/Production, and ensure accurate records. Strong communication and analytical skills are essential.

Qualifications

• Candidate must hold B.Com or MBA or equivalent degree.
• 3-4 years of relevant experience in procurement/purchase.
• Working knowledge of SAP/ERP, Tally ERP and basic accounting.
• Strong negotiation, analytical and vendor management skills.
• Excellent communication and coordination abilities.

Responsibilities

• Identify and develop reliable vendors and suppliers.
• Obtain and compare quotations by price, quality, delivery, and payment terms.
• Negotiate favourable pricing and terms with vendors.
• Prepare and process purchase orders in SAP/ERP.
• Track orders and ensure timely delivery of materials.
• Coordinate with Stores/Warehouse/Production for material requirements.
• Verify received materials against POs and specs.
• Handle returns, replacements and vendor issues.
• Maintain procurement records and vendor documents.
• Update procurement transactions in SAP and Tally ERP.
• Coordinate with Accounts/Finance for invoice verification and payments.
• Assist in vendor reconciliation and resolving invoice discrepancies.
• Prepare purchase reports and basic procurement analysis.
• Ensure procurement activities follow company policies.

Skills

Negotiation

Communication

Vendor management

Inventory management

Procurement knowledge

Analytical skills

Education

B.Com / MBA or relevant degree

Tools

SAP

Tally ERP

MS Excel

Job description

Job Description Purchase Executive

Position: Purchase Executive
Location: Jaipur
Experience: 3-4 Years
Qualification: B.Com / MBA or relevant degree

About the Role

We are looking for a detail-oriented and results-driven Purchase Executive to manage procurement activities, vendor coordination, inventory requirements, and purchase documentation. The candidate should have working knowledge of SAP, Tally ERP, and basic accounting.

Key Responsibilities

• Identify, evaluate, and develop reliable vendors and suppliers.
• Obtain and compare quotations based on price, quality, delivery, and payment terms.
• Negotiate with vendors to achieve competitive pricing and favorable terms.
• Prepare and process Purchase Orders (POs) in SAP/ERP.
• Track purchase orders and ensure timely delivery of materials.
• Monitor inventory and coordinate with Stores/Warehouse/Production teams for material requirements.
• Verify received materials against POs and specifications.
• Handle material returns, replacements, and vendor-related issues.
• Maintain purchase records, quotations, POs, invoices, and vendor documents.
• Update and maintain procurement transactions in SAP and Tally ERP.
• Coordinate with the Accounts/Finance team for invoice verification, reconciliation, and payments.
• Assist in vendor reconciliation and resolving invoice discrepancies.
• Prepare purchase reports, cost comparisons, and basic procurement analysis.
• Ensure procurement activities follow company policies and procedures.

Required Skills

• SAP knowledge – Purchase/Procurement module and PO processing preferred.
• Working knowledge of Tally ERP and basic accounting.
• Good knowledge of MS Excel and reporting.
• Understanding of purchase, procurement, inventory, and vendor management.
• Basic knowledge of GST, invoices, and payment documentation.
• Strong negotiation and analytical skills.
• Good communication and coordination skills.
• Ability to manage multiple purchase requirements and meet deadlines.