Purchase Executive

Novotel & ibis Balikpapan; Mumbai; On-site; INR 400,000 - 700,000; Full time

Job summary

Novotel & ibis Balikpapan in Mumbai seeks a detail-oriented Purchase Executive to drive procurement operations, manage vendor relationships, negotiate contracts, and ensure value without compromising quality.

You will process requisitions, issue purchase orders, coordinate with stores and receiving, monitor supplier performance, analyze market trends, and identify cost-saving opportunities while ensuring compliance with policy and regulatory standards.

Qualifications

• 2–3 years of experience in procurement or supply chain management.
• Proven vendor negotiation and supplier relationship management experience.
• Experience with purchase order processing and vendor evaluation.

Responsibilities

• Process purchase requisitions and obtain competitive quotations.
• Negotiate prices, terms, and delivery schedules with vendors.
• Prepare, review, and issue purchase orders.
• Coordinate with stores, receiving, and stakeholders for timely delivery.
• Maintain and update the supplier database and performance metrics.
• Evaluate vendor performance for quality and timeliness.
• Analyze market trends to identify cost-saving opportunities.
• Ensure compliance with internal policies and regulatory requirements.
• Prepare reports on purchasing activities and cost savings.

Skills

Negotiation

Communication

Data analysis

Organization

Problem solving

Compliance

Education

Bachelor's degree in Business Administration / Commerce / Supply Chain Management

Tools

ERP systems

Procurement software

Job description

We're looking for a detail-oriented and collaborative Purchase Executive to join our procurement team in Mumbai, India. In this role, you'll be the driving force behind our purchasing operations, managing vendor relationships, negotiating contracts, and ensuring we achieve optimal value without compromising quality. If you're analytical, organized, and passionate about streamlining procurement processes, we'd love to hear from you!

Responsibilities

• Process purchase requisitions efficiently and obtain competitive quotations from multiple suppliers to ensure cost-effectiveness
• Negotiate prices, payment terms, and delivery schedules with vendors while maintaining transparent and professional relationships
• Prepare, review, and issue purchase orders in compliance with organizational policies and procedures
• Coordinate with stores, receiving, and internal stakeholders to ensure accurate delivery, proper documentation, and timely receipt of materials
• Maintain and regularly update the supplier database, tracking vendor information and performance metrics
• Evaluate vendor performance based on quality, delivery timelines, and service standards; provide constructive feedback and recommendations
• Analyze market trends and industry pricing to identify cost-saving opportunities and innovative procurement solutions
• Monitor compliance with internal audit standards, brand procurement guidelines, and regulatory requirements
• Resolve procurement-related issues and discrepancies with resilience and decisiveness
• Prepare reports and analytics on purchasing activities, vendor performance, and cost savings achieved

Required Skills & Competencies

• Strong negotiation and communication skills with the ability to build collaborative relationships
• Proficiency in MS Office (Excel, Word, PowerPoint) and procurement software systems
• Analytical mindset with the ability to interpret data and make informed purchasing decisions
• Excellent organizational and time management skills
• Problem-solving abilities with a focus on efficiency and cost optimization
• Knowledge of procurement processes, policies, and compliance standards
• Attention to detail and commitment to accuracy in documentation

Required Experience

• Minimum 2-3 years of experience in procurement, purchasing, or supply chain management
• Proven experience in vendor negotiation and supplier relationship management
• Experience with purchase order processing and vendor evaluation

Preferred Qualifications

• Certification in procurement or supply chain management (APICS, CIPRO, or equivalent)
• Experience with ERP systems and procurement platforms
• Knowledge of import/export procedures and customs regulations
• Familiarity with quality assurance and compliance auditing processes

Education

• Bachelor's degree in Business Administration, Commerce, Supply Chain Management, or related field