Purchase Executive

Sri Shankara Cancer Foundation; Bengaluru; On-site; INR 250,000 - 400,000; Full time

Job summary

Sri Shankara Cancer Foundation is seeking a proactive Purchase Executive to join our Supply Chain team. You will handle day-to-day procurement, process department indents, liaise with vendors, and ensure uninterrupted supplies for clinical and administrative departments.

Responsibilities include converting requisitions into ERP POs, coordinating with suppliers, analyzing quotations, monitoring stock, and reconciling GRNs, POs, and invoices with finance.

Qualifications

• Graduate degree in any discipline (Certification in Supply Chain or Materials Management is an added advantage).
• 0 to 1 year in hospital procurement, pharmaceutical inventory, or store operations.
• Proficiency in MS Excel (basic formulas, data entry) and familiarity with Hospital Information Systems (HIS) or ERP modules (SAP, Tally, or similar).
• Basic understanding of healthcare inventory (medical consumables, surgical supplies, and capital equipment), strong communication, and high attention to detail.

Responsibilities

• PO Processing: Convert internal requisitions from OT, ICU, OPD, Pharmacy, and Admin into ERP-generated Purchase Orders.
• Vendor Coordination: Communicate with medical suppliers and pharma distributors regarding quotations, order statuses, and delivery schedules.
• Commercial Analysis: Gather vendor quotations and prepare price comparison sheets (C-Sheets).
• Stock Monitoring: Track pending orders and coordinate deliveries to prevent stockouts of critical medical consumables and surgical items.
• Goods Receipt & Reconciliation: Reconcile GRN, POs, and vendor invoices before submission to finance.
• Documentation & Compliance: Maintain audit-ready procurement files, vendor records, compliance certificates, and expiry logs.

Skills

Strong communication

Attention to detail

Education

Graduate degree in any discipline

Certification in Supply Chain or Materials Management (advantage)

Tools

MS Excel

Hospital Information Systems (HIS)

SAP

Tally

Job description

About the Role

We are seeking a proactive Purchase Executive to join our Supply Chain team. In this role, you will handle day-to-day procurement operations, process departmental indents, liaise with medical and pharmaceutical vendors, and maintain uninterrupted supplies across our clinical and administrative departments.

Key Responsibilities

• PO Processing: Convert internal requisitions from OT, ICU, OPD, Pharmacy, and Admin into ERP-generated Purchase Orders.
• Vendor Coordination: Communicate with medical suppliers and pharma distributors regarding quotations, order statuses, and delivery schedules.
• Commercial Analysis: Gather vendor quotations and prepare price comparison sheets (C-Sheets).
• Stock Monitoring: Track pending orders and coordinate deliveries to prevent stockouts of critical medical consumables and surgical items.
• Goods Receipt & Reconciliation: Work with the hospital store team to reconcile Goods Receipt Notes (GRN), POs, and vendor invoices before submission to finance.
• Documentation & Compliance: Maintain audit-ready procurement files, vendor records, compliance certificates, and expiry logs.

Qualifications & Requirements

• Education: Graduate degree in any discipline (Certification in Supply Chain or Materials Management is an added advantage).
• Experience: 0 to 1 year in hospital procurement, pharmaceutical inventory, or store operations.
• Technical Skills: Proficiency in MS Excel (basic formulas, data entry) and familiarity with Hospital Information Systems (HIS) or ERP modules (SAP, Tally, or similar).
• Key Skills: Basic understanding of healthcare inventory (medical consumables, surgical supplies, and capital equipment), strong communication, and high attention to detail.