Purchase Coordinator

Podar Education Network; Mumbai City; On-site; INR 250,000 - 400,000; Full time

Job summary

Podar Education Network is seeking a detail-oriented Purchasing Assistant to provide technical and administrative support within the purchasing department. You will assist with documentation, spreadsheets, and customer services, ensuring records are accurate and vendor payments are coordinated.

The role requires strong organizational skills, integrity, and good interpersonal abilities, with proficiency in MS Office and daily coordination with suppliers to ensure timely delivery.

Qualifications

• Assist purchasing documentation and admin tasks.
• Coordinate with user departments for purchasing scope of work.
• Maintain updated purchasing records and pricing in the system.

Responsibilities

• Assist purchase managers in the organization's purchasing functions.
• Initiate and track orders, receive, inspect and distribute orders.
• Handle vendor claims for defectives, shortages, and missing supplies.
• Coordinate with suppliers to ensure on-time delivery.
• Prepare and process purchase orders and documents per policy.

Skills

Purchasing support

MS Office

Tools

MS Office

Job description

Role & responsibilities

Providing technical and administrative assistance by assisting with purchasing documentation, spreadsheets and customer service.

• Assists purchase managers in an organizations purchasing functions
• Ensure competent quality execution of all regular purchasing duties and administrative works.
• Initiating and keeping track of orders, receiving, inspecting and distributing orders, filling out damage claims and return orders.
• Maintain complete updated purchasing records/data and pricing in the system.
• Keeping daily records and working with accounts payable to pay vendors.
• Coordinate with user departments and supplies in the purchasing scope of work for projects assigned
• Handling and monitoring of claims of vendors for defectives, shortage, missing supplies
• Coordinate with suppliers to ensure on-time delivery
• Responsible for the preparation and process purchase orders and documents in accordance with organizations policies and procedures
• Providing technical and administrative assistance to the purchase department by assisting with documentation, spreadsheets and customer services

Preferred candidate profile

• Honesty and integrity
• Attention to Detail
• Good interpersonal skills

Well verse with M/S office