Purchase Coordinator

JobItUs; Mahesana; On-site; INR 400,000 - 600,000; Full time

Job summary

JobItUs is looking for a Procurement Coordinator in Mahesana, Gujarat, responsible for managing Purchase Orders and ensuring timely delivery. You will track orders, maintain data integrity in SAP, and liaise with suppliers and internal teams.

The ideal candidate has a background in Supply Chain or Commerce with 2–4 years of experience in a manufacturing setting. Strong communication and negotiation skills, as well as proficiency in MS Excel, are essential for this role.

Qualifications

• 2–4 years of proven experience in Purchase or Procurement coordination within a manufacturing environment.
• High attention to detail and strong analytical skills.

Responsibilities

• Execute and monitor Purchase Orders to ensure zero production downtime.
• Maintain real-time data integrity in the SAP system.
• Liaise with Stores department to verify material receipt.
• Ensure procurement activities adhere to the company's SOPs.

Skills

SAP proficiency

Advanced MS Excel

Vendor coordination

Negotiation skills

Education

Graduate or Diploma in Supply Chain or Commerce

Job description

DETAILED KEY RESPONSIBILITIES

1. Execute and monitor Purchase Orders against defined delivery schedules to ensure zero production downtime.

   Proactively track pending POs and engage in rigorous follow-up with vendors regarding dispatch details and delivery lead times.

   Serve as the primary point of contact for suppliers to manage order confirmations, address delivery delays, and initiate corrective actions.

   Coordinate the procurement and follow-up for repairing and maintenance materials to support the Engineering department.

2. Maintain real-time data integrity in the SAP system by updating PO statuses, delivery dates, and material master data.

   Develop and update comprehensive purchase trackers and Management Information System (MIS) reports using MS Excel.

   Document and manage professional email communication with external and internal stakeholders regarding procurement status.

3. Liaise closely with the Stores department to verify material receipt and resolve any quantitative or qualitative discrepancies.

   Coordinate with Production and QC teams to ensure all raw and packing materials meet approved specifications before procurement.

   Assist the Accounts department by ensuring all necessary documentation (Invoices, DCs, POs) is accurately aligned for payment processing.

4. Ensure all procurement activities adhere to the company's internal SOPs and regulatory requirements.

   Monitor vendor performance based on delivery timelines, material quality, and responsiveness.

REQUIRED KNOWLEDGE & SKILLS

• ERP Proficiency: Strong working knowledge of SAP (Modules related to PO tracking and basic procurement).
• Office Tools: Advanced proficiency in MS Excel and professional email etiquette.
• Domain Knowledge: Deep understanding of raw material and packing material specifications within the manufacturing sector.
• Interpersonal Skills: Exceptional follow-up, negotiation, and vendor coordination abilities.

QUALIFICATION & ATTRIBUTES

• Education: Graduate or Diploma in any discipline (Supply Chain or Commerce background preferred).
• Experience: 2–4 years of proven experience in Purchase or Procurement coordination within a manufacturing environment.
• Competencies: High attention to detail, system-driven working approach, and strong analytical skills.