Purchase Assistant – Hospital Procurement

Kingston Educational Institute; Barasat; On-site; INR 300,000 - 450,000; Full time

Job summary

Kingston General Hospital in India invites applications for a detail-oriented Purchase Assistant to support procurement and inventory operations across hospital departments. The role focuses on timely procurement of medical equipment, medicines, and consumables.

You will process requisitions, track orders, maintain records, run procurement software and generate MIS reports, ensuring audit-ready documentation. 1–3 years hospital procurement experience preferred; graduate with B.Com/BBA favored.

Qualifications

• Graduate in any discipline (Mandatory)/B.com/BBA Preferred
• Experience in hospital/Pharmacy procurement/purchase operations preferred
• Comfortable working with procurement software such as Zoho Procurement or similar ERP systems
• Basic knowledge of MS Office (Excel, Word)
• Good communication and coordination skills
• Strong attention to detail and documentation skills
• Prior experience in Hospital /Pharmacy/ Healthcare procurement preferred
• Familiarity with medical inventory and hospital consumables
• Knowledge of procurement workflow and inventory management processes

Responsibilities

• Assist in procurement of medical equipment, medicines, consumables, surgical items, and general hospital supplies
• Process purchase requisitions and purchase orders
• Track order status and ensure timely availability of required materials
• Coordinate internally with departments regarding purchase requirements
• Monitor stock levels and coordinate with concerned departments regarding material requirements
• Maintain purchase records, invoices, and inventory documentation
• Ensure proper documentation for audit and compliance purposes
• Support inventory reconciliation and stock verification activities
• Maintain accurate procurement records and documentation
• Work on procurement software and ERP systems for purchase tracking and reporting
• Manage purchase entries and maintain records in procurement software
• Generate MIS reports related to procurement and inventory
• Ensure timely updating of procurement and stock data

Skills

Attention to detail

Communication

Coordination

MS Excel

Education

Bachelor's degree (Graduate)

B.com

BBA

Tools

Zoho Procurement

ERP systems

Job description

Organization: Kingston General Hospital (A Unit of Kingston Educational Institute)

Employment Type: Full-Time

Salary: As per market standards

Experience: 1–3 Years (Hospital sector experience preferred)

Role Overview:

We are looking for a detail-oriented and proactive Purchase Assistant to support procurement and inventory operations for the hospital. The candidate will be responsible for assisting in purchasing activities, inventory tracking, and ensuring timely procurement of medical and non-medical supplies to maintain smooth hospital operations.

Key Responsibilities:

Procurement & Purchase Operations:

Assist in procurement of medical equipment, medicines, consumables, surgical items, and general hospital supplies

Process purchase requisitions and purchase orders

Track order status and ensure timely availability of required materials

Coordinate internally with departments regarding purchase requirements

Inventory & Documentation:

Monitor stock levels and coordinate with concerned departments regarding material requirements

Maintain purchase records, invoices, and inventory documentation

Ensure proper documentation for audit and compliance purposes

Support inventory reconciliation and stock verification activities

Maintain accurate procurement records and documentation

Software & MIS Management:

Work on procurement software and ERP systems for purchase tracking and reporting

Manage purchase entries and maintain records in procurement software

Generate MIS reports related to procurement and inventory

Ensure timely updating of procurement and stock data

Requirements:

Graduate in any discipline (Mandatory)/B.com/BBA Preferred

Experience in hospital/Pharmacy procurement/purchase operations preferred

Comfortable working with procurement software such as Zoho Procurement or similar ERP systems

Basic knowledge of MS Office (Excel, Word)

Good communication and coordination skills

Strong attention to detail and documentation skills

Preferred:

Prior experience in Hospital /Pharmacy/ Healthcare procurement preferred

Familiarity with medical inventory and hospital consumables

Knowledge of procurement workflow and inventory management processes

Key Skills:

Procurement & purchase management

Inventory management

ERP / Zoho Procurement handling

Documentation and reporting

MS Excel and MIS reporting

Coordination and organizational skills

Maintaining Service agreement & Maintainance Agreement.