Purchase Manager- Hospital

Zoho; Kannur; On-site; INR 450,000 - 650,000; Full time

Benefits offered by this job

Restaurant or meal facilities

Job summary

Zoho in Kerala, India, is hiring an Inventory Manager for healthcare materials. You will maintain accurate stock of medical and surgical supplies, monitor levels, and ensure timely replenishment.

Responsibilities include procurement coordination with vendors, receiving and inspection of goods, proper storage using FIFO/FEFO, issuing supplies to wards, and maintaining audit-ready records. You will generate daily to monthly stock reports, manage expiry tracking, support compliance with biomedical

Qualifications

• 2 years of work experience in inventory or materials management.
• Strong knowledge of medical and surgical supplies.
• Experience with hospital procurement systems.
• Familiarity with FIFO/FEFO inventory principles.
• Ability to maintain records and generate reports.
• Vigilance on safety, hygiene and healthcare regulations.

Responsibilities

• Oversee inventory management of medical supplies, surgical items, pharmaceuticals (if applicable), consumables, and non-medical items.
• Monitor stock levels and ensure timely replenishment to avoid shortages or overstocking.
• Coordinate procurement: raise purchase requisitions based on stock levels and requests.
• Liaise with vendors, procurement team, and accounts for timely ordering and billing.
• Receive and inspect goods; verify quantities and quality; manage GRNs and documentation.
• Organize and store items following safety, hygiene and classification standards; apply FIFO/FEFO principles.
• Distribute supplies to wards/departments per requisitions; maintain delivery logs.
• Maintain digital/manual inventory records and generate daily/weekly/monthly stock reports.
• Track expiry dates, batch numbers, and consumption trends for audit readiness.
• Support audits and ensure compliance with hospital policies and biomedical waste guidelines.
• Monitor vendor performance and assist in contract renewal and supplier evaluation.
• Supervise store staff; train team on store procedures and software usage.
• Manage waste/expiry processes according to biomedical waste guidelines; minimize wastage.

Skills

Inventory management

Stock control

Procurement coordination

Vendor coordination

Record keeping

Report generation

Audit compliance

Team supervision

Waste management

Attention to detail

Regulatory compliance

Tools

ERP software

Job description

• Industry Nonprofit Charitable Organizations
• Date Opened 30/06/2025
• Job Type Full time
• Work Experience 2 years
• Province Kerala
• Country India
• Postal Code 670001

Job Description

Inventory Management:

Maintain accurate inventory of medical supplies, surgical items, pharmaceuticals (if applicable), consumables, and non-medical items.

Monitor stock levels and ensure timely replenishment to avoid shortages or overstocking.

Procurement Coordination:

Raise purchase requisitions based on stock levels and department requests.

Liaise with vendors, procurement team, and accounts department for timely ordering and billing.

Receiving and Inspection:

Oversee receipt of goods, verify quantities, inspect for damages, and ensure items meet quality standards.

Manage Goods Receipt Notes (GRNs) and other documentation.

Storage and Organization:

Ensure proper storage of items following safety, hygiene, and classification standards (e.g., temperature-sensitive supplies).

Organize items using labeling, categorization, and FIFO (First In, First Out) or FEFO (First Expiry, First Out) principles.

Distribution and Issuance:

Issue supplies to various departments (wards, ICU, OT, etc.) as per requisitions.

Maintain logs and delivery records for traceability and accountability.

Record Keeping and Reporting:

Maintain digital and/or manual inventory records.

Generate daily, weekly, and monthly stock reports.

Track expiry dates, batch numbers, and consumption trends.

Audit and Compliance:

Facilitate periodic internal and external audits.

Ensure adherence to hospital policies and healthcare regulations related to materials management.

Vendor and Contract Management:

Monitor vendor performance related to delivery, quality, and compliance.

Assist in vendor evaluation and renewal of supply contracts.

Team Supervision:

Supervise store assistants, helpers, and support staff.

Train team members in store procedures and software usage.

Waste and Expiry Management:

Ensure proper disposal of expired or damaged goods as per bio-medical waste guidelines.

Minimize wastage through monitoring and timely action.

Requirements

Key Skills and Competencies:

Strong knowledge of medical and surgical supplies

Inventory and stock control techniques

Familiarity with hospital procurement systems and ERP software

Record-keeping and report generation

Vendor coordination and communication

Organizational and leadership skills

Attention to detail and compliance awareness

Basic knowledge of healthcare regulations and biomedical waste handling