Project Support Administrator

Lloyd's Register Applied Technology Group; Mumbai; On-site; INR 400,000 - 650,000; Full time

Benefits offered by this job

Permanent contract

Job summary

Lloyd's Register Applied Technology Group is seeking a Project Support Administrator in Mumbai to manage administrative aspects of project management and ensure on-time completion of simple projects. The role involves coordinating activities across teams, ensuring tasks are assigned, and maintaining consistency with global standards.

The ideal candidate will have a few years of experience, strong organizational skills, and a proactive approach to stakeholder coordination.

Qualifications

• Solid organizational and time-management skills; ability to handle multiple tasks and meet deadlines.
• Attention to detail and accuracy in handling requests and scheduling.
• Excellent communication and interpersonal skills for professional interactions.
• Basic understanding of technical competency requirements and resource allocation.
• Commitment to continuous learning and knowledge sharing.
• Solid understanding of global standards and processes; ability to ensure compliance.

Responsibilities

• Coordinate with the SD/TSO/AS Team Leader to assign tasks and ensure proper resource allocation.
• Assign team members to execute tasks in ByD.
• Approve time entries and confirm job completion.
• Allocate costs and manage project budgets.
• Follow up on deliverables to ensure timely completion.
• Initiate invoice requests and identify potential variations.
• Close projects and ensure all deliverables are fulfilled.
• Support profitability reviews with accurate project data.
• Serve as a point of contact for colleagues; respond promptly to needs.
• Ensure activities align with global standards and processes; maintain quality.

Skills

Organizational skills

Time-management

Attention to detail

Communication

Interpersonal skills

Technical familiarity

Learning mindset

Global standards knowledge

Compliance awareness

Job description

• We are seeking a Project Support Administrator to manage theadministrativeaspects of project management, ensuring effective coordination and on-time completion of simple projects.
• The ideal candidate would have a few years of experience and will be responsible for coordinating the activities of responsible parties for these projects, ensuring that they are completed on time and within scope.

What we offer you

• The opportunity to work for an organization that has a clear sense of purpose, is values-driven and helps colleagues to develop professionally and personally through our range of people development programs.
• A permanent contract

The Role

Daily responsibilities of a Project Support Administrator will include:

Project Support: Coordinate with the SD/TSO/AS Team Leader to assign tasks to SD/TSO/AS colleagues, ensuring proper resource allocation.

• Assigning team members to execute tasks in ByD.
• Approving time entries and confirming job completion.
• Allocating costs and managing project budgets.
• Following up on deliverables to ensure timely completion.
• Initiating invoice requests and identifying potential variations.
• Closing projects and ensuring all deliverables are fulfilled.
• Supporting profitability reviews by providing accurate and timely project data.
• Stakeholder Coordination: Serve as a point of contact for colleagues, responding to their needs promptly and effectively.
• Adherence to Standards: Ensure that all activities align with global standards and processes, maintaining consistency and quality.
• Escalate client feedback to management and take proactive measures to ensure positive experiences. Promote a client-centric culture that emphasizes a positive and consistent client journey.
• Facilitate a smooth and clear transition of tasks between teams throughout the process cycle. Adhere to the RACI document and clearly communicate transition points to prevent task overlap or gaps in ownership.

What you bring

• Solid organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines effectively.
• Consistent attention to detail and accuracy in handling requests and scheduling.
• Good communication and interpersonal skills, enabling professional interactions with clients and team members.
• Basic understanding of technical competency requirements and resource allocation processes.
• A commitment to continuous learning and knowledge sharing.
• Solid understanding of global standards and processes, with the capability to ensure compliance.

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