Marine Projects Support Administrator

Lloyd's Register Group; Navi Mumbai; On-site; INR 350,000 - 650,000; Full time

Job summary

Lloyds Register is seeking a Marine Projects Support Administrator to oversee administrative aspects of project management for marine projects. You will coordinate tasks, allocate resources, track time entries, manage budgets, and ensure timely completion while maintaining quality and client satisfaction.

The role emphasizes collaboration, adherence to standards, and proactive problem-solving in a multicultural environment.

Qualifications

• Solid organizational and time-management skills.
• Consistent attention to detail and scheduling accuracy.
• Good communication and interpersonal skills for professional interactions.
• Basic understanding of technical competency requirements and resource allocation processes.
• Commitment to continuous learning and knowledge sharing.
• Solid understanding of global standards and processes, ensuring compliance.

Responsibilities

• Coordinate with Team Leader to assign tasks and allocate resources.
• Assigning team members to execute tasks in ByD.
• Approving time entries and confirming job completion.
• Allocating costs and managing marine project budgets.
• Following up on deliverables to ensure timely completion.
• Initiating invoice requests and identifying variations.
• Closing marine projects and ensuring deliverables are fulfilled.
• Supporting profitability reviews with accurate project data.
• Serve as a point of contact for colleagues and respond to needs promptly.
• Ensure activities align with global standards and processes for quality.
• Escalate client feedback to management and promote a positive client journey.
• Facilitate clear task transitions between teams and communicate ownership.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Problem solving

Attention to detail

ERP systems

Tools

ERP systems

Job description

Company: Lloyds Register

Marine Projects Support Administrator

Lloyd’s Register

What we’re looking for

We are seeking a Marine Projects Support Administrator to manage the administrative aspects of project management, ensuring effective coordination and on-time completion of simple marine projects. The ideal candidate would have a few years of experience and will be responsible for coordinating the activities of responsible parties for these projects, ensuring that they are completed on time and within scope.

What we offer you

The opportunity to work for an organization that has a clear sense of purpose, is values-based and helps colleagues to develop professionally and personally through our range of people development programmes.

The role

• Coordinate with the SD/TSO/AS Team Leader to assign tasks to SD/TSO/AS colleagues, ensuring proper resource allocation.
• Assigning team members to execute tasks in ByD.
• Approving time entries and confirming job completion.
• Allocating costs and managing marine project budgets.
• Following up on deliverables to ensure timely completion.
• Initiating invoice requests and identifying potential variations.
• Closing marine projects and ensuring all deliverables are fulfilled.
• Supporting profitability reviews by providing accurate and timely marine project data.
• Stakeholder Coordination: Serve as a point of contact for colleagues, responding to their needs promptly and effectively.
• Adherence to Standards: Ensure that all activities align with global standards and processes, maintaining consistency and quality.
• Escalate client feedback to management and take proactive measures to ensure positive experiences. Promote a client-centric culture that emphasizes a positive and consistent client journey.
• Facilitate a smooth and clear transition of tasks between teams throughout the process cycle. Adhere to the RACI document and clearly communicate transition points to prevent task overlap or gaps in ownership.

What you bring

• Solid organizational and time-management skills, with the ability to manage multiple tasks and meet deadlines effectively.
• Consistent attention to detail and accuracy in handling requests and scheduling.
• Good communication and interpersonal skills, enabling professional interactions with clients and team members.
• Basic understanding of technical competency requirements and resource allocation processes.
• A commitment to continuous learning and knowledge sharing.
• Solid understanding of global standards and processes, with the capability to ensure compliance.

You are someone who

• Is keen to take accountability and ownership for delivering customer needs
• Is able to self-manage and prioritize tasks towards meeting goals
• Is effective at solving problems, trouble-shooting and making timely decisions
• Is motivated and willing to take initiative
• Communicates in a structured way and has ability to present technical ideas in user-friendly language
• Displays a team spirit, particularly in a multicultural environment
• Responds positively to learning opportunities and is comfortable stepping out of own comfort zone