Project Manager

Swaparichay Studios; Lucknow; On-site; INR 350,000 - 550,000; Full time

Job summary

Swaparichay Studios is seeking a proactive Junior Project Manager to support planning and execution of experiential design projects, including museum design, exhibition design, event spaces, experience centres, and retail environments.

You will assist senior project managers in coordinating multidisciplinary teams, developing schedules and budgets, communicating with clients and vendors, and ensuring projects are delivered on time, within quality standards, and with comprehensive documentation.

Qualifications

• Bachelor’s degree in project management or related field.
• PMP, PRINCE2, or equivalent certification preferred.
• Experience in museum/exhibition/event design projects is a plus.

Responsibilities

• Manage end-to-end project execution from concept to installation.
• Serve as primary client contact throughout the project lifecycle.
• Define scope, prepare plans, timelines, budgets, and resources.
• Coordinate with multidisciplinary teams and vendors.
• Monitor schedules, budgets, quality, and deliverables.
• Conduct client meetings and site inspections.
• Identify risks and implement mitigation strategies.
• Ensure compliance with specifications, safety, and contractual requirements.

Skills

Project Planning & Execution

Event Design PM

Exhibition Design PM

Museum Design

Experiential Space Design

Interior & Spatial Design Coordination

Vendor & Fabrication Management

Team Leadership

Budget Planning

Client Relationship Management

Stakeholder Communication

Risk Assessment

Procurement & Logistics

Quality Assurance

Documentation & Reporting

Cross-functional Coordination

Education

Bachelor's degree in Project Management or related field

PMP / PRINCE2 certification

Tools

AutoCAD

SketchUp

MS Project / Primavera

MS Office

Trello / Asana / Monday.com

Adobe Creative Suite

Job description

Role & responsibilities

Experience -3-8 Years

Employment Type - Full-Time

Job Description

We are looking for a proactive and detail-oriented Junior Project Manager to support the planning and execution of experiential design projects, including museum design, exhibition design, event design, experience centres, retail environments, and spatial design. The ideal candidate will assist senior project managers in coordinating teams, managing project schedules, communicating with clients and vendors, and ensuring projects are delivered on time and within quality standards.

Key Responsibilities

• Manage end-to-end project execution from concept development to final installation and handover.
• Serve as the primary point of contact for clients, ensuring clear, timely, and professional communication throughout the project lifecycle.
• Gather client requirements, define project scope, prepare project plans, timelines, budgets, and resource allocation.
• Coordinate with multidisciplinary teams, including architects, exhibition designers, museum designers, spatial designers, graphic designers, 3D visualizers, production teams, fabricators, and site execution teams.
• Oversee the planning and execution of museum projects, exhibitions, experiential spaces, event environments, corporate experience centres, retail environments, and interior spatial projects.
• Monitor project schedules, budgets, quality standards, and deliverables to ensure successful project completion.
• Conduct regular client meetings, project reviews, and site inspections to ensure alignment with project objectives.
• Manage vendor coordination, procurement, fabrication schedules, logistics, and installation activities.
• Identify project risks, resolve execution challenges proactively, and implement effective mitigation strategies.
• Ensure compliance with design specifications, safety standards, contractual requirements, and quality benchmarks.
• Maintain comprehensive project documentation, reports, meeting minutes, change requests, and progress updates.
• Coordinate with consultants, contractors, government agencies, and external stakeholders whenever required.
• Support proposal preparation, project estimation, budgeting, and project presentations during pre-sales discussions.
• Ensure exceptional client satisfaction through seamless execution, transparent communication, and high-quality project delivery.

Required Skills

• Project Planning & Execution
• Event Design Project Management
• Exhibition Design Project Management
• Museum Design & Development
• Experiential Space Design
• Interior & Spatial Design Coordination
• Experience Centre Development
• Vendor & Fabrication Management
• Site Execution & Installation Supervision
• Budget Planning & Cost Control
• Timeline & Resource Management
• Client Relationship Management
• Stakeholder Communication
• Risk Assessment & Issue Resolution
• Procurement & Logistics Coordination
• Quality Assurance & Compliance
• Documentation & Project Reporting
• Team Leadership & Cross-functional Coordination

Technical Skills

• AutoCAD
• SketchUp
• Microsoft Project / Primavera (Preferred)
• MS Office (Excel, Word, PowerPoint)
• Trello, Asana, Monday.com, or similar project management tools
• Basic understanding of Adobe Creative Suite is an advantage

Qualifications

• Bachelor's degree in Project Management or a related field.
• PMP, PRINCE2, or equivalent project management certification is an added advantage.

Preferred Experience

• Museum Design Projects
• Exhibition & Trade Show Projects
• Event Design & Brand Activations
• Experience Centres
• Experiential Marketing Installations
• Retail & Corporate Spaces
• Public & Cultural Infrastructure Projects
• Large-scale Interior & Spatial Design Projects

Soft Skills

• Excellent communication and presentation skills
• Strong leadership and people management abilities
• Problem-solving and critical thinking
• Decision-making under pressure
• Negotiation and stakeholder management
• Strong organizational and multitasking skills
• Attention to detail and commitment to quality
• Ability to manage multiple projects simultaneously in a fast-paced environment

Preferred candidate profile

• Museum Design Projects
• Exhibition & Trade Show Projects
• Event Design & Brand Activations
• Experience Centres
• Experiential Marketing Installations
• Retail & Corporate Spaces
• Public & Cultural Infrastructure Projects
• Large-scale Interior & Spatial Design Projects