Assistant Project Manager (Hospitality Interiors)

Terasol Technologies Pvt. Ltd.; Pune District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

A leading project management company located in Maharashtra is seeking an experienced project manager. You will be responsible for planning, coordinating projects from procurement to delivery, managing vendor relationships, and ensuring compliance with quality standards. The ideal candidate has a Bachelor's degree in architecture or civil engineering and 3-5 years of relevant experience in hospitality projects. This position offers an opportunity to work with diverse teams in a dynamic environment.

Qualifications

• 3–5+ years of project management experience in hospitality or supply chain.
• PMP certification or equivalent is a plus.
• Knowledge of FF&E, OS&E, or hospitality procurement preferred.

Responsibilities

• Develop detailed project plans for procurement and delivery.
• Serve as the main contact for hospitality clients.
• Manage vendor performance and procurement decisions.
• Monitor and resolve shipping and customs issues.

Skills

Project management tools

Communication skills

Analytical skills

Organizational skills

Education

Bachelor's degree in architecture, civil engineering, or related field

Tools

MS Project

Monday.com

Asana

Job description

Key Responsibilities:

Project Planning & Coordination:

• Develop detailed project plans for product procurement and delivery of material to jobsite.
• Coordinate with internal teams (design, procurement, logistics, finance, etc.) and external vendors.
• Oversee multiple supply chain projects simultaneously, ensuring timelines and budgets are met.

Client & Stakeholder Communication:

• Serve as the main point of contact for hospitality clients throughout the project lifecycle.
• Provide regular updates to stakeholders on progress, risks, and milestones.

Vendor & Supplier Management:

• Collaborate with approved vendors to ensure timely production and quality compliance.
• Evaluate supplier performance and support procurement team in sourcing decisions.

Logistics & Delivery:

• Manage the scheduling of shipments and delivery to hotels, resorts, or restaurant properties.
• Monitor and resolve any issues related to shipping, customs clearance, or last-mile delivery.

Quality Control & Compliance:

• Ensure products meet required quality and brand standards.
• Adhere to safety, sustainability, and compliance regulations relevant to hospitality supply.

Budget Management:

• Track project costs and variances against budget forecasts.
• Support cost-saving initiatives and report financials as required.

Issuing Sales Orders and Purchase Orders:

• Coordinate with vendors and internal stakeholders to facilitate the issuance of sales orders and purchase orders for materials and services.
• Raising payment timely payment request.

Excel Skills:

• Utilize advanced Excel skills to manage project data, track expenses, and generate reports for analysis.
• Prepare and share expediting reports and project related reports and share with the stake holders.

Bid Revisions:

• Coordinate bid revisions with vendors and internal stakeholders to ensure alignment with project requirements and budget constraints
• Prepare Change Orders and creating budget for same.

Project Documentation & Close Out Report

• Maintain comprehensive documentation of project activities, including contracts, purchase orders, and correspondence with vendors.
• Prepare project close out reports.

Qualifications:

• Bachelor's degree in architecture, civil engineering, construction management, or a related field.
• 3–5+ years of project management experience in hospitality, supply chain, procurement or site execution works in commercial or residential projects.
• PMP certification or equivalent is a plus.
• Knowledge of FF&E, OS&E, or hospitality procurement preferred.

Skills & Competencies:

• Strong organizational and time management skills.
• Proficiency in project management tools (e.g., MS Project, Monday.com, Asana).
• Excellent communication and negotiation skills.
• Analytical and problem-solving abilities.
• Ability to manage multiple projects under tight deadlines.

Requirements:

• 1. Background in Civil/Architecture/Interior Design: Bachelor’s degree or equivalent experience in a relevant field.
• 2. Excellent Communication Skills: Strong verbal and written communication skills in English, with the ability to interact effectively with internal teams and external vendors.
• 3. Interiors Experience: Previous experience in interior design projects, with a solid understanding of materials, finishes, and construction processes.
• 4. Estimation Experience: Proficiency in project estimation techniques, with the ability to accurately forecast costs and timelines.
• 5. Excel Skills: Advanced proficiency in Microsoft Excel, including functions, formulas, and data analysis tools.
• 6. Vendor Management: Demonstrated experience in coordinating with vendors, negotiating contracts, and resolving issues in a timely manner.