Project Coordinator- Civil

Paracoat Products; Gurugram District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Paracoat Products in Gurugram is seeking a hands-on Project Planner/Coordinator to drive planning, tracking, and governance across multiple concurrent projects including office developments and manufacturing expansions. You will coordinate with consultants, contractors, and internal teams, review drawings, and maintain control logs and action items.

The role requires strong organization, proactive problem solving, and experience with project-tracking tools and AI-enabled reporting.

Qualifications

• Strong understanding of architectural and engineering drawings.
• Ability to review consultant deliverables and identify coordination issues.
• Proficiency in Microsoft Office and project-tracking tools.
• Comfortable using AI tools to speed up reporting and notes.
• Familiarity with scheduling and reporting methodologies.
• Knowledge of construction processes and contract administration desirable.

Responsibilities

• Drive planning and daily execution of multiple concurrent projects.
• Own and maintain project schedules, milestone trackers, and action logs.
• Progress active projects daily and anticipate delays.
• Coordinate with consultants, contractors, and internal stakeholders daily.
• Drive closure of action items and project deliverables.
• Organize and facilitate project-coordination meetings.
• Record and distribute Minutes of Meeting (MOM).
• Maintain project documentation and filing systems.
• Track design changes, scope variations, and risks.
• Conduct periodic site visits and monitor progress.

Skills

MS Excel

PowerPoint

Word

AI tools

Project scheduling

Drawing review

Stakeholder management

Education

Architecture or Interior Design degree

Tools

Project-tracking tools

Job description

Role & responsibilities

Project Planning & Coordination

• Drive the planning and daily execution of multiple concurrent projects, including office developments, manufacturing expansions, infrastructure upgrades, R&D facilities, and workplace-improvement initiatives.
• Own and maintain project schedules, milestone trackers, and action logs.
• Progress every active project daily, anticipating delays and acting early to keep work moving.
• Coordinate and follow up daily with consultants, contractors, and internal stakeholders to advance open items.
• Drive timely closure of action items and project deliverables.

Design Review & Consultant Coordination

• Review architectural, engineering, interior, and consultant submissions for completeness, consistency, and compliance with project requirements.
• Coordinate design-review cycles and consolidate stakeholder feedback.
• Track drawing submissions, revisions, approvals, and design decisions.
• Ensure consultants remain aligned with approved project objectives and design intent.
• Identify coordination gaps, inconsistencies, and unresolved issues before management review.

Project Governance & Reporting

• Develop and maintain project dashboards for daily and management review.
• Prepare daily progress updates and weekly / monthly status reports.
• Track key project metrics including schedule, risks, decisions, and milestones.
• Escalate blockers requiring management intervention promptly.
• Maintain clear, up-to-date visibility of project health across all active projects.

Meeting Management

• Organize and facilitate project-coordination meetings.
• Prepare meeting agendas and supporting materials.
• Record and distribute Minutes of Meeting (MOM) within agreed timelines.
• Maintain action trackers and follow up with stakeholders to ensure closure.

Documentation & Information Management

• Maintain project documentation, correspondence, approvals, and records.
• Establish structured project-filing systems and document-control procedures.
• Track project decisions and maintain decision registers.
• Ensure all project information is accessible, accurate, and up to date.

Change & Risk Tracking

• Maintain logs for design changes, scope variations, and project risks.
• Maintain awareness of project budget and cost status in coordination with the Capital Projects Purchase Lead (procurement and purchasing are owned by the Purchase Lead).

Site Coordination & Progress Monitoring

• Conduct periodic site visits to monitor progress and identify issues.
• Document project status through reports and photographs.
• Coordinate responses to site queries and project-execution challenges.
• Support quality reviews and compliance with project requirements.

Preferred candidate profile

Technical Skills

• Strong understanding of architectural and engineering drawings.
• Ability to review consultant deliverables and identify coordination issues.
• Strong proficiency in Microsoft Excel, PowerPoint, Word, and project-tracking tools.
• Comfortable using AI tools (e.g., ChatGPT, Claude) to speed up reporting, documentation, meeting notes, and routine analysis.
• Familiarity with project-scheduling and reporting methodologies.
• Understanding of construction processes, project delivery, and contract administration is desirable.

Personal Attributes

• Hands-on and resourceful gets things moving and chases issues to closure rather than waiting for instructions.
• Highly organized and detail-oriented.
• Strong communication and stakeholder-management skills.
• Proactive, accountable, and solution-oriented.
• Comfortable managing multiple projects simultaneously.
• Able to work independently and drive follow-through across teams.
• Self-driven, with the discipline to progress multiple projects every day and report progress clearly for daily review.
• Strong sense of ownership and execution discipli
• Architecture or Interior Design degree a strong plus; building-construction exposure essential. Must be able to review architectural, interior and MEP drawings, not only civil/structural.