Project Management Executive

Uni Profiles; Kolkata District; On-site; INR 300,000 - 520,000; Full time

Job summary

Uni Profiles in India seeks a proactive Project Coordinator to act as the central point between the Kolkata office, the Odisha manufacturing facility, vendors, logistics partners and customers. You will track projects from order confirmation through production, dispatch and delivery.

Maintain project trackers, coordinate with the Odisha team, escalate delays, keep documentation, and use spreadsheets and AI tools to improve productivity. Travel to Odisha may be required in some assignments.

Qualifications

• 1 to 3 years of experience in project coordination, operations, manufacturing, supply chain, client servicing or a similar role.
• Freshers with exceptional organisational and communication skills may also be considered.
• Strong follow-up and coordination skills; someone who can keep multiple activities moving simultaneously.
• High sense of ownership and responsibility; comfortable taking a task from initiation through completion.
• Good communication skills and the ability to coordinate effectively with factory teams, customers, vendors and senior management.
• Strong organisational skills and attention to detail.
• Comfortable working with Excel/Google Sheets and other digital tools.
• Should be technology-oriented and open to using AI and automation tools to improve productivity.
• Ability to learn quickly and work independently with limited supervision.
• Willingness to occasionally travel to the Odisha manufacturing facility when required.

Responsibilities

• Act as the central coordination point between the Kolkata office, the Odisha manufacturing facility, vendors, logistics partners and customers.
• Track all ongoing projects/orders from order confirmation through production, dispatch and delivery.
• Maintain clear project-wise trackers covering order status, production status, pending actions, delivery timelines and customer commitments.
• Coordinate regularly with the Odisha manufacturing team to ensure that production is progressing as planned and that delays/issues are identified early.
• Follow up with internal teams and factory personnel on pending activities and ensure that commitments are actually closed.
• Coordinate with customers regarding order status, timelines, documentation, dispatches and other project-related requirements.
• Escalate delays, bottlenecks, quality issues or other risks to management before they become larger problems.
• Work closely with management to ensure that important projects and customer commitments do not get stuck due to lack of follow-up.
• Maintain proper documentation and records for each project/order.
• Coordinate logistics and dispatch activities where required.
• Prepare regular updates/reports on the status of projects and outstanding actions.
• Gradually take ownership of project coordination processes and help build more structured systems for managing the business.
• Use technology, spreadsheets, project-management tools and automation wherever possible to improve tracking, communication and efficiency.

Skills

Project coordination

Stakeholder management

Operations

Manufacturing coordination

Communication

Excel/Google Sheets

Tools

Excel/Google Sheets

Job description

Role & responsibilities

• Act as the central coordination point between the Kolkata office, manufacturing facility in Odisha, vendors, logistics partners and customers.
• Track all ongoing projects/orders from order confirmation through production, dispatch and delivery.
• Maintain clear project-wise trackers covering order status, production status, pending actions, delivery timelines and customer commitments.
• Coordinate regularly with the Odisha manufacturing team to ensure that production is progressing as planned and that delays/issues are identified early.
• Follow up with internal teams and factory personnel on pending activities and ensure that commitments are actually closed.
• Coordinate with customers regarding order status, timelines, documentation, dispatches and other project-related requirements.
• Escalate delays, bottlenecks, quality issues or other risks to management before they become larger problems.
• Work closely with management to ensure that important projects and customer commitments do not get stuck due to lack of follow-up.
• Maintain proper documentation and records for each project/order.
• Coordinate logistics and dispatch activities where required.
• Prepare regular updates/reports on the status of projects and outstanding actions.
• Gradually take ownership of project coordination processes and help build more structured systems for managing the business.
• Use technology, spreadsheets, project-management tools, AI tools and automation wherever possible to improve tracking, communication and efficiency.

Preferred candidate profile

• 1 to 3 years of experience in project coordination, operations, manufacturing, supply chain, client servicing or a similar role.
• Freshers with exceptional organisational and communication skills may also be considered.
• Strong follow-up and coordination skills someone who can keep multiple activities moving simultaneously.
• High sense of ownership and responsibility; comfortable taking a task from initiation through completion.
• Good communication skills and the ability to coordinate effectively with factory teams, customers, vendors and senior management.
• Strong organisational skills and attention to detail.
• Comfortable working with Excel/Google Sheets and other digital tools.
• Should be technology-oriented and open to using AI and automation tools to improve productivity.
• Ability to learn quickly and work independently with limited supervision.
• Comfortable working in a fast-moving SME environment where processes are still being built.
• Should be comfortable communicating with people at different levels, including factory personnel and customers.
• Willingness to occasionally travel to the Odisha manufacturing facility when required.