Project Executive - Operations

Kaynes Technology; Mysuru; On-site; INR 350,000 - 520,000; Full time

Job summary

Kaynes Technology is seeking a self-motivated Executive Project Management professional to coordinate customer requirements, NPI, and production activities. You will work with cross-functional teams to ensure smooth execution and timely completion of activities.

The role involves planning, tracking, and reporting project progress, with emphasis on coordinating material availability, quality, and delivery schedules. Freshers also encouraged to apply.

Qualifications

• Bachelor's degree in Electronics, Electrical, Mechanical, Industrial, Production Engineering or related field.
• MBA/PGDM in Operations or Project Management is mandatory.
• 0–2 years of experience; freshers may apply.
• Exposure to EMS, NPI, PCBA/PCB manufacturing will be an advantage.

Responsibilities

• Coordinate customer requirements with internal teams to ensure timely delivery.
• Assist in planning project schedules, milestones and activity trackers.
• Track progress and provide status updates to the Project Lead/Manager.
• Ensure on-time delivery and alignment with schedules across departments.
• Maintain action trackers and follow up with concerned teams for closure.
• Support NPI and APQP activities as defined in processes.

Skills

Project Mgmt

Coordination

Excel

PowerPoint

MS Office

Analytical

Time management

Communication

Cross-functional

Education

Bachelor's Degree in Electronics, Electrical, Mechanical, Industrial, Production Engineering or related engineering discipline

MBA/PGDM in Operations, Project Management - Mandatory

Tools

ERP systems

PCB/PCBA understanding

Job description

Job Description Executive Project Management

The Executive Project Management will support the project team in coordinating customer requirements, New Product Introduction (NPI), production activities, material availability, quality requirements and delivery schedules. The role will work closely with cross-functional teams to ensure smooth execution of customer projects and timely completion of assigned activities.

Key Responsibilities

1. Customer & Internal Coordination

• Support the Project Manager/Project Lead in coordinating with customers and internal departments.
• Understand customer requirements and communicate relevant information to concerned teams.
• Assist in preparing customer updates, reports and presentations.
• Follow up with internal teams for closure of customer requirements and action items.
• Maintain professional communication with customers and internal stakeholders.

2. Project Planning & Execution

• Assist in preparing project schedules, milestones and activity trackers.
• Support project kick-off meetings and periodic project review meetings.
• Track project activities and provide regular status updates to the Project Lead.
• Follow up with concerned departments to ensure activities are completed as per schedule.
• Identify delays or issues and elevate them to the concerned Project Lead/Manager.
• Support NPI and project execution activities as per defined processes.

3. Order & Delivery Coordination

• Assist in reviewing customer purchase orders, forecasts and delivery requirements.
• Coordinate with PPC, Production, Stores, Procurement and Logistics teams for order execution.
• Track material availability and production status.
• Monitor planned versus actual delivery schedules.
• Support the team in achieving On-Time Delivery (OTD) and On-Time In-Full (OTIF) targets.
• Communicate delivery status and changes to the concerned stakeholders.

4. Cross-Functional Coordination

• Coordinate with Engineering, Production, Quality, Procurement, PPC, Stores and Logistics teams.
• Follow up for material, tooling, fixtures, drawings and other project requirements.
• Maintain action trackers and ensure timely follow-up with respective departments.
• Support resolution of routine project-related issues.
• Escalate critical issues to the Project Lead/Manager.

5. NPI & APQP Support

• Support New Product Introduction (NPI) activities.
• Assist in tracking NPI project milestones and deliverables.
• Coordinate with Engineering, Quality and Production teams for sample builds and trial production.
• Support preparation and maintenance of APQP-related documents and records.
• Assist in First Article Inspection (FAI) and product qualification activities.

6. Change Management

• Support the implementation of Engineering Change Orders (ECO), Engineering Change Notices (ECN), Temporary Change Notices (TCN) and customer change requests.
• Coordinate with concerned departments for implementation of approved changes.
• Maintain change-related records and documentation.
• Ensure that the latest approved documents are communicated to the concerned teams.

7. Quality Coordination

• Support the project team in ensuring customer quality requirements are followed.
• Track quality issues, customer complaints and corrective action status.
• Coordinate with Quality teams for timely closure of assigned actions.
• Monitor basic project quality indicators such as defects, yield and PPM.
• Maintain quality-related project records.

8. Material & Inventory Coordination

• Follow up with Procurement and Stores teams for material availability.
• Track material shortages and communicate the status to the Project Lead.
• Assist in monitoring WIP and Finished Goods inventory.
• Support identification and tracking of excess or obsolete materials.
• Maintain material shortage and availability trackers.

9. Documentation & Reporting

• Prepare daily, weekly and monthly project status reports.
• Maintain project trackers, action items and follow-up records.
• Update project information in ERP systems and other internal tools.
• Prepare MIS reports and presentations as required.
• Maintain proper project documentation and records.
• Ensure timely submission of assigned reports to the Project Lead/Manager.

10. Continuous Improvement

• Support the team in identifying process improvement opportunities.
• Participate in Kaizen, Value Engineering (VE), Value Analysis (VA) and continuous improvement activities.
• Support data collection and analysis for project-related improvement initiatives.
• Learn and apply project management practices and company procedures.

Key Performance Indicators (KPIs)

• Project Activity Completion
• Schedule Adherence
• OTD/OTIF Support
• Customer Requirement Closure
• NPI Milestone Adherence
• Material Shortage Follow-up
• Quality Issue Closure
• Timely MIS & Reporting
• ERP Data Accuracy
• Project Documentation Compliance

Qualification

• Bachelor's Degree in Electronics, Electrical, Mechanical, Industrial, Production Engineering or related engineering discipline.
• MBA/PGDM in Operations, Project Management - Mandatory

Experience

• 0–2 years of experience.
• Freshers can apply.
• Internship/project experience in manufacturing, electronics, production, supply chain, project management or customer operations will be an added advantage.
• Candidates with exposure to EMS, NPI, PCBA/PCB manufacturing or manufacturing operations will be preferred.

Skills Required

• Basic understanding of Project Management
• Basic knowledge of Manufacturing/EMS operations
• Good communication and coordination skills
• Basic knowledge of MS Excel and PowerPoint
• ERP knowledge will be an added advantage
• Analytical and problem-solving skills
• Good follow-up and time-management skills
• Ability to work with cross-functional teams
• Willingness to learn and take ownership of assigned activities
• Customer-oriented approach
• Ability to work in a fast-paced manufacturing environment

Competencies

• Communication Skills
• Teamwork & Collaboration
• Learning Agility
• Accountability
• Problem Solving
• Attention to Detail
• Planning & Organizing
• Positive Attitude
• Customer Focus