Project Coordinator - Project Planning

Jones Lang LaSalle (JLL); Gurugram District; Hybrid; INR 600,000 - 900,000; Full time

Job summary

Jones Lang LaSalle (JLL) in Gurugram seeks a Senior Project Coordinator to support planning, coordination, and execution of construction and client-facing projects. The role involves managing documentation, preparing reports, and ensuring adherence to quality, schedule, and budget targets.

You are a proactive self-starter with strong communication and organizational skills who can manage multiple priorities across geographies.

Qualifications

• Bachelor's degree with 2–4 years of project coordination experience.
• Experience in client-facing roles is preferred.
• Proficiency in Microsoft Office and project management tools.
• Strong organizational, analytical, and multitasking abilities.
• Excellent communication and interpersonal skills across geographies.

Responsibilities

• Support project planning, scheduling, and reporting to ensure on-time delivery within budgets.
• Manage and maintain project documentation, contracts, and admin records.
• Track progress and prepare updates, risk assessments, and variance analyses.
• Utilize project management software to streamline communications and reporting.
• Facilitate effective communication among stakeholders across geographies.
• Adapt to evolving requirements and learn new client tools.
• Prepare presentations and reports for stakeholders and client communications.
• Assist with financial tracking to meet project financial targets.

Skills

Communication skills

Organizational skills

Analytical skills

Multitasking

Client-facing experience

Education

Bachelor's degree

Tools

MS Project

Asana

Smartsheet

Microsoft Office

Job description

Job Summary

Job Title: Senior Project Coordinator

Location: Gurugram

Hybrid WFO model

Shift Timings: EMEA / UK Shift (1:00 PM - 10:00 PM)

The Project Coordinator is a dynamic, detail-oriented professional responsible for supporting the planning, coordination, and execution of construction and client-facing projects. This role involves managing documentation, preparing reports, and ensuring adherence to quality, schedule, and budgetary expectations. The ideal candidate is a self-starter with strong communication and organizational skills, capable of managing multiple priorities and collaborating effectively across teams and geographies.

Key Responsibilities

• Support project planning, scheduling, and reporting to ensure timely delivery and alignment with budgets and objectives.
• Manage and maintain project documentation, contracts, and administrative records while ensuring compliance with internal and client standards.
• Track and report on project progress, preparing updates, risk assessments, and variance analyses for internal and client review.
• Use project management software and tools to streamline communications, documentation, and reporting processes.
• Contribute to team meetings and facilitate effective communication among diverse stakeholders across multiple geographies.
• Adapt to evolving project requirements, including learning new software tools as required by clients.
• Prepare presentations and reports for stakeholders, supporting client communications, and maintaining organized project files.
• Assist with financial tracking and contribute to meeting project and organizational financial targets.

Qualifications and Skills

• Bachelor s degree with 2-4 years of relevant experience in project coordination or a similar role, preferably in a client-facing environment.
• Experience working directly with clients; candidates from a client-side background will have an added advantage.
• Proficiency in Microsoft Office Suite and familiarity with project management tools (e.g., MS Project, Asana, Smartsheet).
• Strong organizational, analytical, and multitasking abilities.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with diverse teams across multiple geographies.
• Self-motivated, proactive, and able to work independently with minimal supervision.
• Customer-focused and adaptable to change, with the ability to handle ambiguity in a fast-paced environment.

Scheduled Weekly Hours: 40